Office Assistant Position Available In Indian River, Florida

Office Assistant J&M Air Conditioning and Heating INC Vero Beach, FL Job Details Full-time $14 – $16 an hour 1 day ago Benefits 401(k) Qualifications Microsoft Word Accounts receivable Microsoft Excel Microsoft Outlook Accounts payable Computer literacy Microsoft Office Analysis skills Accounting QuickBooks Data entry Organizational skills Payroll Computer skills Bookkeeping Communication skills Entry level Time management Full Job Description Job Overview We are seeking a motivated and detail-oriented Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing files, and assisting with various tasks. This position requires strong organizational skills, proficiency in computer applications, and the ability to work effectively in a fast-paced environment. Duties Perform data entry tasks accurately and efficiently to maintain up-to-date records. Manage and organize files, both physical and digital, ensuring easy access to information. Assist in bookkeeping tasks using QuickBooks for financial record-keeping. Provide administrative support by typing documents, preparing reports, and handling correspondence. Coordinate appointments and manage schedules for office staff as needed. Serve as a point of contact for clients and visitors, providing excellent customer service. Support medical reception duties if applicable, including patient check-in and appointment scheduling.

Qualifications Include:

Data entry level with QuickBooks (Desktop Pro), (Training provided) Strong analytical and critical thinking skills Demonstrated effective written and oral communication skills Professional with strong work ethic Able to handle multiple projects Projects a positive attitude Service industry experience helpful, but not required Team player with enthusiasm and a willingness to learn

Job Responsibilities Include:

Day-to-day general data entry, including A/P, A/R and Credit Card processing Reconciliation of vendor accounts Maintain proper inventory level of parts and supplies Handle incoming deliveries Answer phones, take messages, and schedule appointments (Training provided) Respond to email inquiries Perform a variety of clerical/office duties Hours are typically Monday-Friday, 8:30a-4:30p with some flexibility. Salary range $16/hour Skills Proficient in computer literacy with strong knowledge of Microsoft Office Suite and QuickBooks. Excellent time management skills to prioritize tasks effectively and meet deadlines. Strong data entry skills with attention to detail to ensure accuracy in all documentation. Strong organizational skills with the ability to multitask in a busy office environment. Join our team as an Office Assistant and contribute to our commitment to excellence through your organizational skills and dedication!

Job Type:

Full-time Pay:

$14.00 – $16.00 per hour Expected hours: 40 per week

Benefits:

401(k)

Schedule:

8 hour shift Monday to

Friday Work Location:

In person