Administrative Assistant Position Available In Lee, Florida

Administrative Assistant North Star Yacht Club Condominium Association, Inc. North Fort Myers, FL Job Details Full-time $16.00 – $19.50 an hour 1 day ago Benefits Paid time off Qualifications Microsoft Word Microsoft Excel English Groundskeeping High school diploma or GED Driver’s License Typing Handyman experience Office management Landscaping 2 years Adobe Acrobat Entry level Time management Full Job Description “`

Job Overview:

The role of the Administrative Assistant at North Star Yacht Club (NSYC) is to assist the property manager in his/her duties and responsibilities, give support in the day-to-day operations of NSYC, addressing owner’s concerns and owner’s inquiries. The Administrative Assistant is responsible for the efficient management of the property management office including but not limited to: Greeting and interacting with visitors and residents at the reception desk Obtaining signatures on the sign-in sheet for visitors and vendors Answering the phone in a professional and friendly manner providing answers to phone inquiries and/or directing calls to the proper party Monitoring front gate and providing access to vendors and properly credentialed visitors, directing same to office for sign in and/or to proper guest parking area Responsible for creating and recording all documents related to sales and leasing

ESSENTIAL JOB FUNCTIONS

• Maintains Resident Directory by inputting updates and changes as they occur
• Provides historical reference by developing and utilizing filing and retrieval system
• Maintains all documents and files for NSYC rental pool:
• Notification of owners with yearly renters 60 days prior to lease expiration so renewals can be accomplished in a timely manner
• For all terminated rentals, return common area deposits
• Manages clubhouse rentals:
• Verifies availability of clubhouse/theater for requested dates
• Requests signed agreement form
• Collects applicable rental fees and deposits
• Maintains rental application forms, collects rental fees and return deposits after inspection of areas
• Notifies residents by email of upcoming reservations
• Maintains pet ownership files.
• Manages Pet registration and sends out kits for new pets and secures canine DNA
• Orders supplies for doggy-DNA program
• Processes and uploads NSYC invoices for review and forwards to Property Manager and a designated Board Member
• Monitors supplies for office and kitchen, and janitorial supplies and notifies the Property Manager with enough advance notice to maintain a proper level of needed supplies
• Updates NSYC Web site and Management software program by keeping information regarding meetings, governing document amendments, committee membership and events current
• Send out email notifications as requested by Property Manager and/or Board of Directors
• Coordinates Newsletter for residents as provided by a resident Newsletter editor, maintains an adequate hard copy supply of Newsletters for distribution to owners that request them
• Maintains key locker
• Assures keys are in the proper location
• Maintains proper sign out and return of keys to the locker
• Maintains and distributes auto RFID access tags for owners, residents and all approved vehicles
• Manages gate code changes
• Maintains a list of all assigned parking spaces and files properly filled out parking space agreements for rental of spaces by owners to other owners or residents
• Coordinates all leasing and sales documentation required for

NSYC QUALIFICATIONS

Education and/or

Experience:

• High School Diploma Licensure and/or

Certifications:

N/A Knowledge/Skills/Abilities:

• Ability to effectively interact with the public
• Experience in office management of large properties offices (minimum 2-3 years)
• Strong typing and office skills
• Proficiency in Excel, Word, Adobe Acrobat and other Office suite applications required
• Strong interpersonal skills and ability to work in a team environment
• Professionally and effectively communicate; both verbal and written
• Develop relationships with all levels of the organization and with vendors/contractors
• Organized, and able to effectively manage multiple projects
• Maintain complete confidentiality of sensitive information

ADDITIONAL REQUIREMENTS OF THIS POSITION

• Duties are performed at the property location typically from Monday – Friday 8:00AM – 4:30PM daily This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required by the employee and may change from time to time as needed.

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Job Type:

Full-time Pay:

$16.00 – $19.50 per hour Expected hours: 40 per week

Benefits:

Paid time off

Schedule:

Monday to Friday No weekends Ability to

Commute:

North Fort Myers, FL 33903 (Required) Ability to

Relocate:

North Fort Myers, FL 33903: Relocate before starting work (Required)

Work Location:

In person