Administrative Assistant II Position Available In Lee, Florida

Administrative Assistant II
Employer
Florida Gulf Coast University
Location
Florida, United States
Salary
Salary Not specified
Date posted
Mar 24, 2025
View more categories Administrative Assistant II Job Summary
The Administrative Assistant II provides administrative support to the Senior Associate Vice President & Chief Human Resources Officer and Human Resources Leaders. Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as, equipment, facilities, and specialized record keeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Job Description Typical duties may include but are not limited to: Provides administrative assistance to the Senior Associate Vice President & Chief Human Resources Officer (CHRO) and Human Resources leaders. Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception.
Coordinates a wide variety of projects, such as events, conferences, and meetings.
Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes.
Interprets policies, procedures, rules and regulations, and provides input into development of new policies and processes.
Establishes, updates, and maintains unit’s files, inventories, and records; implements and maintains data management systems, as required.
Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.

Other Duties:

Performs other -related duties as assigned.

Additional Job Description Required Qualifications:

This position requires a high school diploma and eight years of full-time experience directly related to the functions.
Professional experience providing high level administrative support maintaining calendars and project coordination.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

Bachelor’s degree from an accredited institution in Accounting, Business Administration, Finance, Management or closely related field.
Work experience in a higher education setting.
Experience with Ellucian Banner, Cognos, and Gulfline.

Knowledge, Skills & Abilities:

Knowledge of general office procedures.
Knowledge of budget control principles, practices, and procedures.
Excellent interpersonal, verbal and written communication skills.
Excellent organizational skills and an ability to prioritize and complete simultaneous projects when numerous and diverse demands are involved.
Ability to operate personal computers with proficiency and learn new applications and systems.
Ability to accurately prepare and maintain records, files, and reports.
Ability to work successfully as both a member of a team and independently with minimal supervision
Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
Ability to effectively manage the work of others by providing information, guidance, and motivation.
Ability to interpret and apply laws, regulations, policies and procedures consistently.
Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
Ability to maintain confidentiality and discretion at all times. Compensation Grade 16 To apply, visit https://fgcu.wd5.myworkdays.com/en-US/eagles//Main-Campus/Administrative-Assistant-II_R0005866?workerSubType=7606cd1535ba016f9151c43d68012214&workerSubType=7606cd1535ba01e56580c43d68012414&workerSubType=7606cd1535ba014f6fabc43d68012614 jeid-b0e181579f65a14bb809c663c66d459e