Administrative Assistant Position Available In Leon, Florida

Administrative Assistant 4.3 4.3 out of 5 stars Tallahassee, FL Department College of Law Responsibilities This position provides direct administrative support, as well as helps coordinate information and services for the Office of Development and Alumni Affairs. Serves as initial office point of contact, answers main phone line, and checks and responds to office e-mail account. Assists with database maintenance, including research and data entry. Provides support for office functions and events. Maintains office files and filing system. Proofreads/edits office correspondence and documents. Acts as a travel representative for assigned office staff. Conducts inventory of office supplies and merchandise. Creates/generates reports. Acts as internal and external office runner. Assists with maintenance of the College of Law’s constituent database as well as utilizes the FSU Foundation’s database and reports. Research alumni information. Enters and updates all alumni information from all sources. Completes projects involving use of database. Performs clerical duties. Answers main phone line and maintains office e-mail account. Prepares, reviews, and edits correspondence. Compiles meeting notes. Prepares materials, generates reports, and creates forms. Assists with general filing as well as office organization and maintenance. Provides support for special programs and events. Helps with preparation and execution. Assists with event logistics, including but not limited to room/space/location reservations, catering services, and technology needs. Helps staff programs/events. Help coordinate the office calendar and staff schedules. Maintains central office calendar to include office projects/events, leave dates, and travel schedules. Assists in training of office OPS staff. Compiles information for meetings and events. Reviews, edits, and mails invitations. Creates and maintains RSVP lists. Designs and prints name tags. Gathers and ships materials. Qualifications High school diploma or equivalent and two years of experience. (

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post high-school education and/or experience may substitute at a comparable rate.) Must have a valid Florida or Georgia Driver’s License, or the ability to obtain prior to hire. Contact Info Sophia Tucker Alumni Affairs Coordinator stucker@law.fsu.edu University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans’ Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans’ Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT

To claim Veterans’ Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans’ Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034. Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.