Administrative Associate Position Available In Leon, Florida

Salary:

$34,756.80•$57,345.60

Annually Location:

Human Services & Community Partnerships•LC Agricultural Center•615 Paul Russell Rd.

Tallahassee, FL Job Type:

Career Service Full Time Job Number:

050-25

Department:

Office of Human Services & Community Partnerships Opening Date:

04/12/2025

Closing Date:

4/25/2025 11:59

PM Eastern Pay Grade:

102 Leon County Government offers an extensive benefit package for

FULL TIME

employees.

EXECUTIVE LEVEL

employee benefits are determined through contract negotiations. Below are some of the highlights. Medical Insurance-Employer and Employee Contributions Voluntary Dental Insurance Voluntary Vision Insurance Flexible Spending Accounts Group Term Life Insurance-Employer Paid Voluntary Supplemental Life Insurance Voluntary Long Term Disability Insurance Voluntary Legal Insurance Voluntary Individual Insurance Coverages with AFLAC & Colonial State of Florida Retirement Plan-Employer & Employee Contributions Voluntary 457(b) Deferred Compensation Savings for Retirement Retirement Savings Match-for-employees earning less than $50,000 Annual Leave Accrual Sick Leave Accrual 3 Personal Days Paid Parental Leave Tuition Assistance Program Employee Assistance Program Loans At Work Program

GENERAL DESCRIPTION OF DUTIES

This is independent and confidential customer service/reception work for the Leon County Government•HSCP. Work ranges in variety from routine to complex, providing front line citizen service in person and by telephone as well as working with our Veteran’s Services team. Work is performed under the general administrative supervision/coordination of the Financial Compliance and Operations Manager, receiving direction as necessary from Senior Managers within the office including Veteran’s Services Manager.

NOTE :

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The Job Description Questionnaire (JDQ) reflects a more detailed description of the position. Neither the job description nor the JDQ constitutes an employment agreement. Both are subject to change as the needs of the County and requirements of the job change.

ESSENTIAL DUTIES

Generic Duties Administrative Assistance to the entire Office of Human Services and Community Partnership Staff. Serves as administrative personnel Answers and routes phone calls promptly and courteously, records telephone messages, and screens calls as directed. Responds to routine questions, requests or needs. Promptly and courteously greets all visitors and refers them to appropriate staff person/department. Provides office support. Opens, stamps, sorts, and distributes mail in a timely manner. Makes copies of documents, distributes and receives fax documents, and performs filing. Completes calendar appointment requests. Assists with planning, set up, and staffing of special events. Exercise clerical skills (typing, software use, computer use, reproduction, copier, fax, other office machines and order and receive all supplies for the division) with little or no supervision.

Performs fiscal work:

balances receipts (cash and checks daily); prepares daily collection log and deposits; and maintains collection records.

Performs administrative work:

assists in budget preparation by gathering data and preparing forms; prepares monthly budgetary status reports; and processes budgetary payment forms and changes. Compiles and effectively presents factual information on the County’s programs, services, and functions to internal and external contacts. Interprets and answers general policy questions using professional judgment. Assisting Veteran Services by printing DD214’s, updating org contact lists, maintaining files from VetraSpec, sending bus pass roster to StarMetro.

OTHER IMPORTANT OR MARGINAL DUTIES

None.

DIFFICULTY

Employees in positions assigned to this class perform work tasks that involve general and specific knowledge of office and program functions and activities. Action requires selection from many known alternatives. Work involves different and unrelated processes or methods requiring close concentration. Work flow requires some planning for deadlines with resulting pressure.

RESPONSIBILITY

Supervision Received Employee receives general supervision and assumes responsibility. Employee is presumed to know the routine work details and performance standards of the job and to perform the assigned tasks. Employee plans and arranges own work schedule under specified standard practices and refers questionable items to the immediate supervisor. Supervision of Others Employee in a position assigned to this class is typically non-supervisory. Employee may supervise volunteers, interns, or temporary clerical support staff.

INTERNAL AND EXTERNAL CUSTOMER CONTACT

Work involves contacts by telephone, correspondence, or personal meetings with employees in other departments or outside the County to obtain or supply factual information. Work requires tact in these contacts and the employee assumes the responsibility for harmonious relationships.

EQUIPMENT AND TOOLS USED

Tools and equipment used include, but may not be limited to computer, fax machine, telephone system, and copier.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Work primarily indoors. Work mainly at a desk, usually

KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrates skills to effectively perform as a receptionist in a busy office, with multiple phone lines and numerous in-person contacts. Skilled in communicating clearly, effectively, tactfully, and patiently in person, on the phone, and in writing. Skilled in maintaining computerized records. Ability to initiate and follow through on assignments. Knowledge of proper formats, grammar, and spelling. Knowledge of personal computer software in a Windows environment. Knowledge of standard office machines, procedures and processes, and filing systems. Knowledge of word processing software, spreadsheet software, database software, E-mail software and Phone Systems

MINIMUM QUALIFICATIONS

Requires a high school diploma and one year of secretarial, clerical, or accounting experience and data entry or computer experience; or an equivalent combination of training and experience. All Leon County employees (regular full-time and part-time, OPS, and PRN) are required to work before, during and after a Declared Local State of Emergency (DLSOE). Participation is considered a condition of employment.

Selection Guidelines:

Formal application, rating of education and experience; oral interview and reference check.

FLSA STATUS

Non-Exempt. This job does not meet any of the three exemptions because work is clerical in nature and involve the application of standard practices and procedures. Click

APPLY NOW

to submit your application today! Leon County is an equal opportunity employer.

Salary/Compensation:

$34,757•$57,346 per year recblid t53letwckqxhgl4zm9wj9lcpm2mh6t