Administrative Associate, Office of the President Position Available In Leon, Florida

Administrative Associate, Office of the President Florida State University – 4.3 Tallahassee, FL Job Details Full-time $30,000 a year 2 days ago Qualifications Customer service Mid-level 3 years High school diploma or GED Organizational skills Office experience Full Job Description Department Office of the President Responsibilities Serves as the first point of contact for individuals calling or visiting the President’s Office or the office suite, including the Provost’s Office, the General Counsel’s Office, and the Faculty Development and Advancement Office, providing information and assistance. Determines which calls and visitors should be referred to other offices. Identifies those who need to meet with a member of the President’s staff and handles requests that can be managed independently. Assists with problem-solving for the day-to-day operations of the offices, including independent research on a variety of administrative duties. Assists in researching, coordinating, and processing all purchasing needs with staff, university personnel, and suppliers. Assists with formatting, printing, and mailing business correspondence. Monitors visitor access and follows security protocols. Coordinates the collection and distribution of all incoming mail. Assists in maintaining a database for incoming mail for the President and entering information into the database for future reference. Distributes copies of various types of correspondence and copied materials to appropriate individuals. Schedules and confirms use of the President’s Office conference rooms. Ensures the rooms are tidy, organized, and presentable for all meetings. Develops procedures for requesting the use of rooms and serves as the liaison to groups and individuals using facilities. Sets up technology needs in each room and coordinates with ITS when technical assistance is needed. Carries out special assignments as needed and performs related work as required. Qualifications High school diploma/equivalency and three years of experience; or a combination of post-high school education and experience equal to three years. Preferred Qualifications Experience working in an office environment. Exceptional customer service skills. Experience preparing business correspondence. Excellent multitasking and organizational skills. Experience managing multiple calendars and scheduling. University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.

Anticipated Salary Range Starting Salary:

Mid – High $30,000’s, commensurate with experience and education. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans’ Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans’ Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT

To claim Veterans’ Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans’ Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034. Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.