Administrative Associate – UBA / College of Social Work Position Available In Leon, Florida

Administrative Associate – UBA / College of Social Work Florida State University – 4.3 Tallahassee, FL Job Details Full-time From $36,250 a year 1 day ago Benefits Travel reimbursement Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Mid-level Microsoft Office 3 years High school diploma or GED Certified Social Worker Clinical Social Worker Social Work Full Job Description Department University Business Administrators – College of Social Work Responsibilities This position is responsible for the travel and procurement functions and serves as an inventory taker for the College of Social Work (CSW). Serves as back up for the administrative functions of the front office. Responsible for travel requests and expense reports for the College and serves as the travel delegate. Ensures that appropriate approvals have been obtained, and that travel is in compliance with the State of Florida, Florida State University, and CSW policies and procedures. Provides training and support to faculty, staff, and students on policies and procedures related to travel and reimbursements. Recommends and implements internal best practices for efficient operations. Assists travelers with travel arrangements and bookings. Utilizes travel cards to pay for travel expenses directly. Collects proper receipts after travel and facilitates expense reimbursement. Processes expense reports on behalf of other departmental travel card holders. Ensures sound internal controls and compliance by monitoring travel activities using queries & reports. Manages travel allocations throughout the fiscal year using a tracker. Maintains travel receipts, requests, and documentation in a filing system. Provides backup support for travel activities related to the CSW Dean’s Office, Centers, & Institutes. Responsible for obtaining and reviewing quotes, determining best procurement methods, entering requisitions, tracking procurement items from requisition to delivery and receipt, and monitoring invoice payment for the College as the procurement representative. Ensures adequate supplies are in stock in the copy room and general supply cabinets available to CSW faculty and staff. Monitors procurement activities daily by utilizing queries and reports. Assists in creating a sound environment of internal controls by ensuring purchases comply with State, University, and CSW policies and procedures. Acts as the College’s primary purchasing cardholder and backup proxy. Serves as the backup for procurement activities for CSW Centers and Institutes. Performs duties of the department inventory taker, including timely completion of the annual inventory of property. Handles departmental mail and conference room calendars. Serves as a back-up contact for the College of Social Work Dean’s office suite by assisting guests and employees with inquiries via phone, email and direct contact. Assists with book orders for instructors and other duties as needed. Qualifications High School diploma or equivalency and three years experience or a combination of post high school education and experience equal to three years. Preferred Qualifications The ideal candidate should be knowledgeable using the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) within a professional work environment. University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. Anticipated Salary Range Starting at $36,250, commensurate with education and experience. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans’ Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans’ Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT

To claim Veterans’ Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans’ Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034. Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.