Administrative Support 3 Position Available In Leon, Florida

Administrative Support 3 The Florida Bar – 3.9 Tallahassee, FL Job Details Full-time $34,431.56 a year 2 days ago Benefits Loan forgiveness Qualifications 5 years Microsoft Office Administrative experience High school diploma or GED Marketing automation Public relations Phone etiquette Senior level Full Job Description Administrative Support 3 (Assistant to LSE Director) #2127 Legal Specialization & Education (LSE) Department | Programs Minimum starting salary $34,431.56 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function:

Perform high level of administrative and program duties related to legal specialization and education.

Required minimum education:

High School Diploma (or its equivalency).

Required minimum professional work experience:

Five (5) years of progressively responsible office administrative experience.

Essential Duties and Responsibilities:

Provide substantive and administrative support to the LSE Director and the Board of Legal Specialization and Education (BLSE). Assist in BLSE member education and orientation.

Prepare BLSE meeting agendas:

develop back-up materials and establish deadlines for agenda items, guide staff regarding information needed for Board review, perform research and prepare reports, and develop final package for dissemination and review online. Updates statistical information in the LSE database and departmental logs. Prepare and email monthly ballots of approved members to BLSE.

Assist in planning BLSE meetings:

coordinate BLSE dinners and communicate with attendees. Assist in planning and participate in subcommittee conference calls and meetings. Prepare for appellate review of certification and recertification applications, and exam grade challenges: organize and prepare appellate records, maintain files and dockets, advise on rule and policy interpretation for petition and appeal processes, assist in panel member education and orientation, communicate with appellants and reviewers, assure timeliness of filings, and prepare drafts of orders. Provide substantive support to the LSE Department. Serves as backup to the Administrative Support 4 to ensure public records requests through Gov/QA are completed, posting to certification social media and informz blasts. Serves as backup to creating the certification newsletter. The phone queue, CLE Mail, Course Accreditation, cash receipts, and certification needs, when needed. Provide training for departmental staff support regarding policies and procedures, and update staff on rule and policy changes. Participate in preparation of the annual report of the program: conduct research, compile data, and explain yearly decisions and activity. Respond to inquiries from Bar members and the public regarding the departmental programs understanding the distinction between confidential and public information as required by the Rules Regulating The Florida Bar. Assists with special projects and other duties as assigned.

Knowledge of:

Public relations techniques Professional office practices Administrative procedures and principles Correct spelling, punctuation and grammar usage Standard business formats and styles Sound fiscal practices Basic arithmetic Professional telephone etiquette Basic filing procedures Event planning Internet research Adobe Acrobat Legal terminology Skilled in: MS Office Adobe Pro Lotus Notes or similar database Data entry Ability to: Manage and maintain a high level of confidential information Communicate effectively and professionally, both verbally and in writing Prepare letters, memoranda, and other standard business forms in correct format Create ADA compliant forms and documents using Adobe Prioritize, plan, organize, and coordinate work assignments Multitask Interpret TFB policies and procedures Pay attention to detail Problem-solver Establish and maintain effective working relationships with others Demonstrate initiative in group projects and individual settings; tactfully manage difficult situations Operate well under pressure and in a team atmosphere Work in a diverse group of people Consistently provide an excellent service-oriented attitude Learn The Rules Regulating The Florida Bar and BLSE policies Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer Lift 5 to 10 lbs May require travel to the Bar’s Annual Convention to assist with exhibit booth coverage Additional information: College degree preferred. Appropriate degree may substitute for the experience on a year-for-year basis. Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position. This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.