Office Assistant (OPS), College of Medicine Finance & Administration Position Available In Leon, Florida

Office Assistant (OPS), College of Medicine Finance & Administration 4.3 4.3 out of 5 stars Tallahassee, FL Department College of Medicine (COM), Med Finance & Administration Responsibilities The College of Medicine’s Finance & Administration Department is seeking a detail-oriented and proactive OPS Office Assistant to support its high-volume and fast-paced Administrative Services Office. This role involves critical administrative and operational tasks to ensure the smooth functioning of HR processes and overall office operations. Tasks may vary based on business needs, and the position will also involve participation in special projects as assigned.

Responsibilities include:

Document Management:

Review, rename, file, and organize scanned documents in compliance with formatting standards.

Payroll Reporting:

Generate weekly reports, identify funding issues, and notify the

COM ASAP

team members.

Employee Data Management:

Maintain and update data within FSU and COM software systems.

File Organization:

Regularly review and update file names for consistency and accuracy.

Special Projects:

Assist with tasks and special assignments under the supervision of the department’s operations as assigned.

Administrative Support:

Conduct thorough reviews of internal processes, ensuring documentation and procedures are accurate and up to date. Work behind the scenes to facilitate smooth operations by organizing resources, coordinating systems, and supporting team workflows. Qualifications High school diploma or equivalent. Preferred Qualifications Experience in administrative tasks, data management, or similar roles Proficiency in Microsoft Excel, Word, Teams, and database systems Strong organizational skills with attention to detail and ability to multitask Excellent written and verbal communication skills Self-motivated, dependable, and able to meet deadlines in a fast-paced setting Problem-solving mindset and ability to work independently Helpful Become a vital part of the College of Medicine’s Finance & Administration team, where your contributions will drive operational excellence. This role offers a unique opportunity to develop your skills in a supportive and collaborative workplace, making a tangible impact in an academic setting. This role is ideal for students majoring in Human Resources, Business Administration, Finance, or Accounting. University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. Anticipated Salary Range $13/hr, commensurate with experience. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. 20 Hours per week Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.