Operations Support Specialist Position Available In Leon, Florida

Operations Support Specialist

FULL TIME

Tallahassee, FL, US
4 days ago

Requisition ID:

1026 The Operations Support Specialist role involves providing administrative support in an office setting.

Responsibilities include:

managing day-to-day operations; handling and saving documents; cleaning common areas; greeting visitors; organizing office supplies; maintaining facilities; assisting with meetings and events; and providing general office assistance. This role requires strong organizational skills, attention to detail, effective communication abilities, and proficiency in Microsoft Office.

Responsibilities Include:

HOSPITALITY/CONFERENCE ROOMS

Load and unload dishwashers as needed.
Wipe down kitchen in mornings and afternoons and restock supplies.
Wipe down microwaves throughout the day.
Clean refrigerators every month.
Maintain/organize pantry closets.
Coordinate with vendor to clean ice machine filters every six months or as needed.
Set-up and clean-up all conference rooms prior to and after meetings.
Assist with placing food orders (and pick-up if necessary) for meetings and set up beverages.
Ability to set-up videoconferencing and conference calls for meetings.

COPY CENTER/OFFICE SUPPLIES

Manage inventory of all supplies in the copy center and notify Office Services Specialist regarding the purchase of items.
Organize and stock copy room.
Travel to Sam’s Club on a monthly basis to purchase supplies for the office.
Travel to Publix, Walmart, etc. as necessary.
Primary contact/representative for vendor services and ordering.
Coordinate all beverage and related supply deliveries and any equipment repair service calls as needed with building.

OFFICE EVENTS

Pick-up monthly birthday cakes.
Travel occasionally to pick up food for meetings.
Support Office Administrator with setting up office activities and special events.
Assist Office Administrator with planning dates, times, venues, food and beverage selections for firm events.

GENERAL OFFICE

Assist Office Administrator with firm budget for events and office supplies.
Process invoices approved by Office Administrator.
Work with Office Administrator in developing streamlining of processes and operating efficiently with administrative tasks.
Assist Office Administrator as Fire/Emergency Coordinator for firm with building management.
Provide support for Office Administrator with facilities matters, including contacting IT for assistance with malfunctioning equipment.
Prepare for and coordinate the bi-monthly pick up of all shredding bins.
Handle new hire office set up, including distribution of office supplies.
Troubleshoot minor IT issues.
Assist with moving/retrieving physical files.
Primary contact for building management (placing service calls regarding maintenance, air conditioning requests, security etc.).
Provide back-up coverage at reception desk.
Perform all other projects/duties as assigned.

BACK UP COVERAGE FOR MAILROOM

Travel to post office on daily basis.
Process, collect, sort and deliver mail and packages.
Ability to operate standard office equipment, including document production, copying and scanning.
Replace paper, toner, waste toner cartridges, printer cartridges, staples in all copiers and printers.
Assist staff with any necessary filing, moving documents to document management system, organizing and numbering exhibits and various projects as needed.
Assist with local delivery of documents.

Qualifications:

Education/Certification:

 

High School Diploma or Equivalent Skills/Abilities:

 Proficient in Microsoft Office; efficient in handling a wide range of administrative and support-related tasks; excellent written and verbal communication skills; strong organizational and planning skills; team player; creative problem solving; ability to work independently and with flexibility to meet deadlines.

Experience Required:

 Prior office/law firm experience preferred. Physical Activities and Requirements of this

Position:

Speaking:

 Ability to communicate clearly and effectively.

Hearing:

 Ability to hear average or normal conversations.

Finger Dexterity:

 Ability to pick-up small objects, push buttons, and dial the telephone.

Repetitive Motions:

 Movements frequently and regularly required using the arms, wrists, hands, and/or fingers.

Visual Abilities:

 Average visual acuity to use computer, inspect documents, and operate office machinery.

Physical Abilities & Strength:

 Sitting most of the time. Walking. Ability to lift up to 10 lbs. Some bending and squatting. Mental Activities and Requirements of this

Position:

Reasoning Ability:

 Common sense to solve problems and follow verbal and written instructions accurately and exercise good judgment.

Mathematics Ability:

 Basic math skills, including working knowledge of accounting standards.

Language Ability:

 Ability to speak, write, and communicate effectively in English.