Part-Time OPS Administrative Assistant – NHMFL Position Available In Leon, Florida

Part-Time OPS Administrative Assistant – NHMFL Florida State University – 4.3 Tallahassee, FL Job Details Temporary |

Part-time Estimated:

$30.2K – $34.7K a year 2 days ago Qualifications High school diploma or GED Communication skills Entry level Office experience 10 years Full Job Description Department NHMFL – The National High Magnetic Field Laboratory Responsibilities The Administrative Assistant will support the Director’s Office by assisting the Special Assistant to the Director and User Chief of Staff with key administrative tasks, merchandise coordination, and event logistics. This dynamic role helps ensure smooth operations and strengthens the MagLab community. The ideal candidate is organized, communicative, and discreet, with strong multitasking skills and experience in office operations and data tracking.

Key Responsibilities :

Administrative & Executive Support Assist with scheduling calendars, help coordinate meetings and assist with ongoing projects. Facilitate administrative processes, including purchasing, ePars, and reimbursement documentation. Coordinate materials for conferences and workshops. Assist in implementing lab-wide initiatives such as the food pantry program and employee engagement. Resource & Operational Support Maintain the faculty CV repository (FEAS) and assist in training staff on its use. Manage inventory and support sales of MagLab merchandise. Project & Team Collaboration Assist with special projects and strategic initiatives for the Deputy and Operations Directors. Provide administrative support to additional teams within the MagLab as needed. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to manage confidential information with professionalism and discretion. Experience in data tracking and office operations is a plus. Qualifications High school diploma or equivalent Contact Info Allyson Roberts University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.