Tallahassee, FL Administrative Assistant Position Available In Leon, Florida
Tallo's Job Summary: The Administrative Assistant position in Tallahassee, FL offers a Monday to Friday schedule from 8:00 am to 5:00 pm, with a start date of July 15, 2014, and an assignment end date of December 31, 2014. The role requires advanced computer skills, analytical abilities, strong organizational and communication skills, and the ability to work independently. The position involves performing administrative duties for the Vice President of IT Application Delivery Services, coordinating team meetings, maintaining databases, and providing support to the Enterprise Architecture team. This position also includes tasks such as answering calls and emails, maintaining records, scheduling appointments, creating documents, analyzing data, and coordinating travel arrangements. Candidates should have an Associate degree or equivalent experience, with a Bachelor's degree or higher being preferred. The job offers a chance to work in a dynamic environment with room for growth and development.
Job Description
Job Description:
Title:
(1)
Administrative Assistant Work Schedule:
M-F, 8:00 am ? 5:00 pm
Start Date:
July 15, 2014
Assignment End Date:
December 31, 2014
Location:
Tallahassee, FL Required Knowledge, Skills, and Abilities:
? Advanced computer literacy in Word, Excel, PowerPoint andOutlook ? Analytical and quantitative skills ? Ability to review and evaluate data for accuracy andcompleteness ? Strong organizational, prioritization and multiple-task handlingskills ? Strong interpersonal and communication skills, both verbal andwritten ? Ability to work independently and to use problem-solvingtechniques
Required Education:
? Associate degree OR 2 years relevant experience OR a combinationof college education and relevant experience equivalent to 2years
Preferred Education:
? Bachelor?s degree OR 4 years relevant experience OR a combinationof college education and relevant experience equivalent to 4years
Position Summary:
The purpose of this position is to perform administrative dutiesfor the Vice President of IT Application Delivery Services. Thisposition involves advanced administrative activities and projects,as well as coordination with the Vice Presidents’ direct reports,internal staff, and external parties. This position maintains andupdates resource-related databases for the Vice President. Thisposition also coordinates team meetings with management, includingroom preparation and the use of video/electronic equipment.
Additionally, administrative support to the Enterprise Architecture(EA) team will be provided while the Vice President serves asinterim supervisor over EA.
Essential Functions:
The following are the usual, basic and essential functions of theposition. These functions are not to be construed as an exhaustivelist of all responsibilities, duties, and skills required. ? Model ethical behavior and execute job responsibilities inaccordance with Citizens core values, ethics, and informationprotection policies ? Answer and respond to phone calls and emails ? Organize, file and maintain corporate documents, records andreports ? Maintain calendars; Schedule and/or coordinate appointments,meetings, conferences, and other activities ? Create, copy and distribute forms and documents ? Compile data, create and maintain spreadsheets, databases, andmeeting agendas/minutes ? Analyze data and prepare reports ? Monitor routine departmental administrative tasks (e.g.,Quarterly Accomplishments, Monthly Resource Utilization) to ensuretimely completion. Follow up on any outstanding items. ? Coordinate travel arrangements ? Create, process and keep records of the Vice President?s expensereports ? Coordinate with the HR Department ? Provide backup administrative support for management asappropriate ? Assist the Enterprise Architecture team with administrative taskssuch as scheduling, tracking tickets, and generating meetingagendas/minutes We are an equal employment opportunity employer and will considerall qualified candidates without regard to disability or protectedveteran status.
