Administrative Assistant Position Available In Manatee, Florida
Tallo's Job Summary: The Administrative Assistant position at 2825 17th Street East, Palmetto, FL 34222 involves clerical, administrative, and record-keeping duties. Working closely with office staff and reporting to the Controller, responsibilities include answering phones, greeting visitors, scheduling events, managing office supplies, handling accounts payable tasks, and basic data entry into QuickBooks. Qualifications include a high school diploma or GED equivalent and two years of office experience. Benefits include 401(k) matching, dental and health insurance, paid time off, and a Monday to Friday schedule. Candidates must be willing to relocate to Palmetto, FL 34221 for this full-time position.
Job Description
Administrative Assistant 3.0 3.0 out of 5 stars 2825 17th Street East, Palmetto, FL 34222 The Administrative Assistant is responsible for the day-to-day operations of the administrative services function. This role involves performing clerical, administrative, record-keeping, basic accounts payable, and other administrative support functions. The Administrative Assistant works in collaboration with the other office staff and reports to the Controller
DUTIES & RESPONSIBILITIES
Administration Professionally answer phones, respond to questions, or direct calls as appropriate. Greet visitors and direct inquiries to the appropriate individuals. Receive packages, pick up mail, and distribute packages accordingly. Schedule and coordinate various calendar events as needed. Order office supplies and manage orders and maintenance requests. Communicate with vendors, delivery drivers and general contractors to schedule inspections, collect fees, send out inspection packets, request forms, and schedule deliveries. Performs various administrative and clerical tasks, as assigned by command staff members. Accounts Payable Obtain and retain the required new vendor documentation. • Sort, match, and distribute invoices Maintain and update the Vendor Master List and other supporting vendor documents. Perform all data entry into QuickBooks (QB). Prepare Journal Entries Complete Vendor Applications Prepare ACH payment authorizations for approval by the Controller. Once approved, forward authorizations to individual authorized to execute ACH transactions at the bank. Balance monthly material invoices.
QUALIFICATIONS
High school diploma or GED equivalent required. Two years of administrative office experience, or combination of education and experience.
KNOWLEDGE AND SKILLS
Familiarity with accounts payable preferred Bi-Lingual is a plus! Must be familiar with basic accounting principles. Must be familiar with Microsoft Office. Demonstrate excellent interpersonal skills with the ability to communicate effectively orally and in writing
Job Type:
Full-time Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
Schedule:
8 hour shift Day shift Monday to Friday Ability to
Relocate:
Palmetto, FL 34221: Relocate before starting work (Required)
Work Location:
In person
