Administrative Assistant Position Available In Manatee, Florida

Position Summary Provide high-level administrative support to multiple organizational leaders by managing complex schedules, coordinating meetings and travel, handling confidential information, and serving as a key liaison across internal teams and external stakeholders. Position Responsibilities Manage complex calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements Coordinate national and international travel logistics, accommodations, transportation, and expense processing Proactively anticipate the needs of supported executives, identifying and addressing potential challenges and opportunities to ensure smooth operations and strategic alignment Draft, edit, and prepare executive-level correspondence, presentations, talking points, reports, and other materials Handle highly sensitive and confidential information with the utmost integrity and discretion Track, prioritize, and help drive the completion of key deliverables and follow-ups in coordination with cross-functional teams and leadership Serve as a point of contact for executive visits to/from IMG Academy, managing logistics and ensuring a positive guest experience Maintain well-organized executive offices, including supply management, mail distribution, and general administrative support Represent the executive office with professionalism, responsiveness, and discretion in all communications and engagements Support contract-related processes, including preparation, formatting, drafting, and finalization of agreements as directed Perform additional administrative duties and special projects as assigned Adhere to all company policies, procedures, and business ethics standards Knowledge, Skills, and Abilities Bachelor’s Degree 3+ years of experience providing executive or senior-level administrative support, preferably to multiple leaders in a fast-paced, high-stakes environment Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel Exceptional written and verbal communication skills, with strong editing, formatting, and presentation abilities Demonstrated ability to manage competing priorities, anticipate needs, and exercise sound judgment under pressure Strong interpersonal and relationship-building skills with a professional and polished demeanor Proven track record of handling sensitive and confidential information with discretion Highly organized, adaptable, proactive, and detail-oriented Preferred Skills Bilingual