Administrative Assistant Position Available In Manatee, Florida

Administrative Assistant
Req #1233
Bradenton, FL, USA Job Description
Posted Tuesday, June 17, 2025 at 11:00 PM About IMG Academy
Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences: Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla.
Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance
Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches Position Summary Provide high-level administrative support to multiple organizational leaders by managing complex schedules, coordinating meetings and travel, handling confidential information, and serving as a key liaison across internal teams and external stakeholders. Position Responsibilities Manage complex calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements
Coordinate national and international travel logistics, accommodations, transportation, and expense processing
Proactively anticipate the needs of supported executives, identifying and addressing potential challenges and opportunities to ensure smooth operations and strategic alignment
Draft, edit, and prepare executive-level correspondence, presentations, talking points, reports, and other materials
Handle highly sensitive and confidential information with the utmost integrity and discretion
Track, prioritize, and help drive the completion of key deliverables and follow-ups in coordination with cross-functional teams and leadership
Serve as a point of contact for executive visits to/from IMG Academy, managing logistics and ensuring a positive guest experience
Maintain well-organized executive offices, including supply management, mail distribution, and general administrative support
Represent the executive office with professionalism, responsiveness, and discretion in all communications and engagements
Support contract-related processes, including preparation, formatting, drafting, and finalization of agreements as directed
Perform additional administrative duties and special projects as assigned
Adhere to all company policies, procedures, and business ethics standards Knowledge, Skills, and Abilities Bachelor’s Degree
3+ years of experience providing executive or senior-level administrative support, preferably to multiple leaders in a fast-paced, high-stakes environment
Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel
Exceptional written and verbal communication skills, with strong editing, formatting, and presentation abilities
Demonstrated ability to manage competing priorities, anticipate needs, and exercise sound judgment under pressure
Strong interpersonal and relationship-building skills with a professional and polished demeanor
Proven track record of handling sensitive and confidential information with discretion
Highly organized, adaptable, proactive, and detail-oriented Preferred 

Skills Bilingual Background Requirements:

Requires a background check upon offer Requires a drug test upon offer

Benefits:

As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles. Comprehensive Medical, Dental and Vision
Flexible Spending Account and Health Savings Account options
401k with an Employer Match
Short Term and Long Term Disability
Group and Supplemental Life & AD&D
Gym Discount Program
Pet Insurance
Wellbeing Program
and more! Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Get to know us better:

IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Job Details
Job Family

CORPORATE

Pay Type
Hourly Bradenton, FL, USA