Construction Project Administrator Position Available In Manatee, Florida

Construction Project Administrator The A.D. Morgan Corporation 2411 Manatee Avenue West, Bradenton, FL 34205 ROLE SUMMARY The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. All activities will be performed in support of the strategy, vision and values of the A.D. Morgan Corporation.

ROLE RESPONSIBILITIES

Actively participates in all aspects of the project-specific safety plan and culture. Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team and/or as warranted by established business processes, in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. Processes information within specific timeframes in order to maintain efficiency and timeliness of documentation, submissions, communications and reporting. Organizes information into standard formats and reports in various systems and locations such as the project dashboard, Acumatica, etc. Coordinates electronic submission of project documentation. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats. Creates new potential change items (PCIs) and follows up as needed. May support project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications. Supports project management during the award process, with deliverables such as issuing bond memos, setting up subcontractors in project management systems, granting system and dashboard access to stakeholders, preparing and organizing various components of the contracts and processing final contract documentation. Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents). Tracks and monitors and/or collaborates with project accounting to ensure necessary documentation (such as insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing checks to contractors. Contributes to effective, accurate, organized and timely access to information and communications by all stakeholders throughout the project. Key deliverables include creating and updating contact information and distribution lists, creating agendas and meeting notes, collecting and recording various project and compliance documents (such as insurance certificates, certified payrolls, affidavits, performance and payment bonds, etc.) and generating various reports, emails and letters. Processes and distributes incoming communications (e.g., mail, email, fax) in a timely manner and responds to routine requests that do not require the supervisor’s attention. Provides timely and effective communication via email, telephone, etc. to internal staff and external customers and subcontractors. May receive and direct incoming telephone calls and visitors. May provide switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs. Demonstrates a positive and professional attitude, maintaining composure under pressure. Shares subject matter expertise in order to support teamwork and deliver results. Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.

Job Type:

Full-time Pay:

$40,000.00 – $55,000.00 per year

Benefits:

Health insurance Health savings account Life insurance Paid time off Retirement plan

Schedule:

8 hour shift Day shift Ability to

Commute:

Bradenton, FL 34205 (Required) Ability to

Relocate:

Bradenton, FL 34205: Relocate before starting work (Required)

Work Location:

In person