Administrative Assistant Position Available In Marion, Florida

Administrative Assistant 3.3 3.3 out of 5 stars Ocala, FL 34481

Job Title:

Administrative Assistant Job Summary:

The Administrative Assistant performs a variety of administrative tasks to support managers, teams, or executives. Responsibilities include managing schedules, handling communications, organizing files, and performing data entry. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Pay Rate – $15-$18 DOE•

Key Responsibilities:

Office Support :

Answer and direct phone calls, respond to emails, and greet visitors professionally.

Scheduling :

Coordinate meetings, appointments, and travel arrangements for staff or executives.

Document Management :

Prepare, edit, and distribute documents, reports, and presentations.

Data Entry :

Maintain accurate records, databases, and filing systems (physical and digital).

Inventory & Supplies :

Monitor and order office supplies, ensuring resources are stocked.

Meeting Support :

Arrange meeting logistics, take minutes, and distribute follow-up materials.

Communication Liaison :

Act as a point of contact between departments, clients, or external partners.

Project Assistance :

Support special projects, research, or event planning as needed.

Confidentiality :

Handle sensitive information with discretion.

Qualifications:

Education :

High school diploma or equivalent; associate or bachelor’s degree preferred.

Experience :

1-3 years of administrative or clerical experience (varies by employer).

Skills :

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication. Excellent time management and multitasking abilities. Attention to detail and problem-solving skills. Familiarity with office equipment (e.g., printers, scanners). Must pass pre employment drug screen.

Work Environment:

Typically work in an office setting, full-time (40 hours/week). May involve occasional overtime or travel, depending on the role. Benefit Packages available after 3 months. Healthcare, Dental, Eye, Life Insurance, paid holidays. 401 k after 6 months, with company match program.

DFW / EOE

DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Job Type:

Full-time Pay:

$15.00 – $18.00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Ocala, FL 34481 (Required)

Work Location:

In person