ADMINISTRATIVE ASSISTANT II – 43000631 (ANTICIPATED VACANCY) Position Available In Marion, Florida
Tallo's Job Summary: The ADMINISTRATIVE ASSISTANT II - 43000631 (ANTICIPATED VACANCY) position in Ocala, Florida, with an annual salary of $38,500.00, is open for application. Requirements include a high school diploma, two years of Microsoft Office Suite experience, and clerical experience. Duties involve coordinating applications, scheduling exams, and maintaining databases. State benefits such as health insurance, retirement package, and vacation time are included. Veterans' Preference is applicable.
Job Description
Requisition No:
853190
Agency:
Financial Services
Working Title:
ADMINISTRATIVE ASSISTANT II – 43000631
(ANTICIPATED VACANCY)
Pay Plan:
Career Service
Position Number:
43000631
Salary:
$38,500.00
Posting Closing Date:
05/22/2025 Total Compensation Estimator Tool
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OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY
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DIVISION:
STATE FIRE MARSHAL BUREAU
FIRE
STANDARDS AND TRAINING
CITY:
OCALA
COUNTY:
MARION Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
Nine (9) paid holidays a year One (1) Personal Holiday each year
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Flexible work schedules
Employee Assistance Program (EAP)
Public Service Loan Forgiveness (if eligible) For a more complete list of benefits, visit www.mybenefits.myflorida.com
SPECIAL NOTES
High school diploma or equivalent is required.
Additional requirements:
A minimum of two (2) years’ experience with Microsoft Office Suite.
A minimum of two (2) years’ clerical experience.
A valid and current driver’s license. This position requires a security background check, including fingerprint as a condition of employment. This position is located in Ocala, Florida and will be hired at an annual salary of $38,500.00. Employees of the Department of Financial Services are paid on a monthly pay cycle. Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. Minimum Qualifications for this position include the following
REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of administrative principles and practices. Knowledge of office procedures and practices.
Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective verbal and written communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting and personnel.
Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively verbally and in writing.
BRIEF DESCRIPTION OF DUTIES
Coordinate and process minimum standards applications and coordinates with Field Representatives to schedule state practical exams with each of the 50 Certified Training Centers. This also includes background record reviews to determine eligibility for firefighter certification. Maintains Firefighters Supplemental Compensation Program within the Florida State database system, supports fire department managers in the auditing and renewal of the Firefighters Supplemental Compensation Program, quarterly validates eligibility requirements, conducts enrollment procedures, processes cessation and re-entry of Firefighters Supplemental Compensation Program participants. Provides general office support for other administrative tasks within the Standards Section of the Bureau and related work as required or assigned by the supervisor. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
