Land Development Administrative Assistant Position Available In Marion, Florida

Land Development Administrative Assistant Colen Built Development/On Top of the World 8445 SW 80th Street, Ocala, FL 34481 Our team is growing. Join the oldest, privately owned, debt-free land developer in the State of Florida, which has been making new home dreams come true for over 70 years. Some of our great benefits include: Paid Holidays & Vacations Weekly Pay Health Benefits & matching 401K Employee Assistance Program Employee Referral Program Discount on fitness membership Telehealth is available to ALL employees The Land Development Administrative Assistant is directly responsible for providing comprehensive administrative support to the Land Development department. This includes meticulous management of both electronic and paper documentation, ensuring the timely processing and delivery of critical department documents and plans, as well as maintaining high proficiency in Microsoft Excel for data tracking and reporting. This fast-paced role requires a detail-oriented individual with a proven ability to multitask, ideally with prior experience in the land development or construction industry. Essential Duties and Responsibilities The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in different areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Maintain accurate Excel workbooks and document tracking systems, ensuring timely follow-up on action items essential for project completion. This includes diligent electronic and paper filing, as well as the timely delivery of department documents and plans. Serve as a key point of contact, providing internal and external stakeholders with timely updates on project statuses. Expertly manage multiple calendars, schedule appointments for the department, and ensure thorough email logging and follow-through using Microsoft Outlook. Work closely with the Land Development Manager to review and track comments and responses, facilitating the approval of site development plans. Assist in coordinating the exchange of plans between construction, landscape, and irrigation contractors using Dropbox. Compile and maintain detailed records of information requests, permit details, and documents from various agencies (e.g., SWFWMD, FDEP, Marion County, Bay Laurel Center CDD), and prepare responses as directed. Prepare comprehensive reports, including conclusions and recommendations, to address problems and issues as directed by management. Proactively follow through on assigned tasks to successful completion, ensuring all information requests are relayed to the appropriate staff members. Order office supplies using the Amazon business account, securing final approval from the department head. Performs other duties as assigned Qualifications (Education, Experience, Technical Skills)

Education and Experience:

High School Diploma or equivalent required 1+ year of related experience preferred

Skills and Knowledge:

Proficiency in

Microsoft Office Suite:

Advanced proficiency in Microsoft Excel is essential. Strong skills in Microsoft Outlook and other Windows-based environments are required. Demonstrated proficiency with Dropbox for file sharing and collaboration. Proven ability to manage multiple projects simultaneously, prioritize tasks effectively, and maintain meticulous attention to detail. Excellent verbal and written communication skills in English, with the ability to read, write, and understand complex information. Strong customer service skills with a professional and positive demeanor.

Personal Attributes:

Strong interpersonal skills Honesty and integrity Self-starter Inquisitive, detail-oriented Commitment to diversity, equity, and inclusion Colen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities. • Drug free work place •