Office Assistant Position Available In Marion, Florida

Office Assistant Getter Done Fence Ocala, FL Key Responsibilities:

Answer incoming calls in a professional, courteous manner and direct them appropriately Manage incoming/outgoing communications (phone, email, text, and possibly chat) Schedule appointments for estimates, installations, and follow-ups using company scheduling tools Perform accurate data entry into CRM systems, spreadsheets, and other platforms Maintain organized records (customer files, job logs, material orders, permits, etc.) Support the leadership team with general administrative tasks Assist with invoicing, deposit tracking, or permit paperwork if needed Monitor and update Google Calendar and shared task management tools Help coordinate crew schedules and logistics when necessary

Key Qualifications:

High school diploma or GED (Associate’s or Bachelor’s is a plus) 1+ year experience in an office support, administrative assistant, or customer service role Strong verbal and written communication skills Proven multitasking and time management ability in fast-paced environments High attention to detail and accuracy Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Calendar, Gmail) Familiarity with CRM systems (e.g., JobNimbus, Monday.com, Housecall Pro — or willingness to learn) Ability to stay organized under pressure , prioritize tasks, and follow up proactively Preferred Skills (Not Required, but a Plus): Experience working in a construction, home services, or fence company Knowledge of basic billing or bookkeeping Comfort with scheduling software , GPS/mapping tools, or VoIP phone systems Bilingual (English/Spanish) for broader customer service coverage Familiarity with permitting processes in Marion County or Florida Success Traits in

This Role:

You are punctual , dependable , and take ownership of your work You handle interruptions and changing priorities without getting flustered You naturally communicate clearly and kindly, both on the phone and over email/text You take pride in staying organized and efficient , and enjoy supporting a team #hc186750