Administrative Assistant Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Administrative Assistant position at Misha's Cupcakes in Miami, FL is a full-time role reporting to the Owner/COO. Responsibilities include calendar management, administrative tasks, vendor coordination, and supporting day-to-day operations. The ideal candidate must be organized, proactive, and able to handle various tasks independently. This on-site role offers competitive hourly pay based on experience.
Job Description
Job Title:
Administrative Assistant Location:
Miami, FL (On-Site)
Employment Type:
Full-Time (30-40 hours/week)
Reports To:
Owner/Chief Operating Officer About Us Misha’s Cupcakes is a beloved South Florida bakery brand known for our delicious cupcakes and warm, inviting customer experience. We are a small, passionate team focused on delivering sweetness and joy in every bite. We’re looking for a reliable and organized Administrative Assistant to help us run efficiently and grow smartly. Position Summary The Administrative Assistant will support the Owner and COO with day-to-day operations, scheduling, vendor coordination, and administrative tasks. This person must be highly organized, proactive, and capable of handling a variety of responsibilities with minimal supervision. This is not a remote position and requires on-site presence at our main office or store. Key Responsibilities Schedule Management Manage and coordinate the Owner’s calendar, appointments, and meetings Schedule internal team meetings and vendor calls as needed Administrative Duties Maintain accurate records of bills, invoices, and payments Ensure all utility bills and recurring payments are paid on time Assist with filing, data entry, and document organization Vendor & Inventory Support Research and compare pricing for ingredients, packaging, and service providers Maintain relationships with vendors and request quotes for services or supplies Support ordering processes and inventory monitoring Operational Support Assist in preparing weekly reports or summaries for the COO Support HR tasks like posting job listings or scheduling interviews, as needed Communicate effectively with staff across locations Qualifications Proven experience as an administrative assistant or similar role Strong organizational skills with excellent attention to detail Ability to manage multiple priorities and meet deadlines Proficiency in Microsoft Office, Google Workspace, and basic spreadsheets Comfortable making calls and following up with vendors and utility providers Must be a self-starter and capable of working independently High level of professionalism and discretion Fluent in English and Spanish Schedule & Compensation 30-40 hours/week , Monday through Friday Must be available to work on-site Competitive hourly wage based on experience
