Administrative Assistant Position Available In Miami-Dade, Florida

Description We are looking for an Administrative Assistant to support the town planner and architecture department of a local government in Bay Harbor Islands, Florida. This Contract to permanent position offers an opportunity to contribute to the development and organization of municipal planning documents and processes. The ideal candidate will bring excellent writing skills, advanced proficiency in Microsoft Office applications, and a keen eye for detail to ensure accuracy and consistency in documentation.

Responsibilities:

• Assist the town planner and architecture department by converting architectural plans and documents into clear and comprehensive written formats.
• Edit and format large documents, ensuring consistent layout and applying necessary changes such as text deletions, insertions, and highlights.
• Utilize advanced Microsoft Word skills to draft, edit, and track changes in municipal planning documents.
• Organize data and create tables using Microsoft Excel to support project needs.
• Produce public-facing materials using Microsoft Publisher, maintaining a detail-oriented appearance.
• Review documents thoroughly for accuracy, consistency, and adherence to instructions.
• Manage version control and maintain organized records of all edits and updates.
• Provide administrative support and handle general office tasks as needed.
• Collaborate with team members to ensure timely completion of projects and assignments.
• Uphold confidentiality and professionalism in handling sensitive information. Requirements
• Strong understanding of Comprehensive Plans (Comp Plans) and their role in municipal growth and development.
• Advanced proficiency in Microsoft Word, including document formatting, editing, and tracking changes.
• Proficient in Microsoft Excel for organizing data and creating tables.
• Experience with Microsoft Publisher for designing and formatting public-facing materials.
• Exceptional attention to detail and accuracy in reviewing and editing documents.
• Ability to follow instructions and maintain organized documentation.
• Basic experience with planning departments or local government processes is preferred but not required.
• Availability to work 20-30 hours per week during regular business hours, with the potential for long-term commitment.

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