Administrative Assistant Position Available In Miami-Dade, Florida

Administrative Assistant
Coral Gables, FL, United States and 7 more

JOB DESCRIPTION ABM

Building Maintenance and Facility Services at The University of Miami Sylvester Cancer Center is seeking an Administrative Assistant to manage a busy office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Must be able to work Monday to Friday, 8 a.m. to 5 p.m. Occasional weekend work may be required. Candidates are required to pass a drug test and background check before beginning employment. Administrative Assistant responsibilities Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
Assist in training staff members and new hires
Implement and monitor programs as directed by management, and see the programs through to completion
Generate memos, emails and reports when appropriate
Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
Maintain office supplies by checking inventory and order items
Respond to questions and requests for information
Answer incoming calls and assume other receptionist duties when needed
Maintain electronic and hard copy filing system
Schedule interviews, pre-employment drug tests and submit background checks
Compile and send new hire information to accepted applicants.
Maintain and file applicant information Administrative Assistant skills Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Exceptional communication skills and strong sense of urgency
Superior organization skills and dedication to completing projects in a timely manner
Can handle sensitive information with the highest degree of integrity and confidentiality.
Bilingual English/Spanish is preferred

JOB INFO

Job Identification
116549
Posting Date
05/01/2025, 07:31 AM
Job Schedule
Full time
Locations Coral Gables, FL, United States Miami Gardens, FL, United States Hialeah, FL, United States Homestead, FL, United States South Miami, FL, United States Miami Beach, FL, United States Kendall, FL, United States Miami, FL, United States
Job Category
Administrative Professional
Work Days
Full Time Days
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On-site
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Supplier Code of Conduct ABM (

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ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world.

ABM:

Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.