Administrative Assistant Position Available In Miami-Dade, Florida

Administrative Assistant PayCargo, LLC Coral Gables, FL 33134 About PayCargo PayCargo is the trusted, global platform for logistics, helping businesses navigate the complexities of payments and invoice processing. Backed by deep industry knowledge and unrivaled AI technology, the solutions streamline financial workflows, improving transparency, and enhancing productivity. With real-time payment capabilities and a network of 5,000+ vendors-including MSC, Maersk, ZIM, and leading air, rail, and terminal partners-PayCargo improves cash flow and ensures faster, more reliable cargo movement. Headquartered in Coral Gables, Florida, we’re the leading digital platform for air and cargo payments in North America and expanding rapidly worldwide. In 2022, PayCargo raised $130 million in Series C funding from Blackstone Growth to support our vision of becoming the global standard for B2B freight payments.

About the role:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Senior Vice President of Finance (SVP). The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth operation of the department, including handling financial documentation, data entry, scheduling, and communication tasks. As the Administrative Assistant, you will: Provide administrative support to the SVP, including calendar management, meeting coordination, and internal communications. Responsible for the calendar of SVP. Prepare and manage correspondence, reports, and financial documents. Assist with the preparation of presentations for Financial Services Department Maintain and organize digital and physical filing systems for financial records and data-related documents. Support Financial Services Department Leadership. Liaise with other departments to ensure timely submission of Financial Services Department related materials. Help coordinate audits and prepare necessary documentation. Perform general office duties such as ordering supplies, filing, and responding to internal and external inquiries. Other duties as assigned by SVP.

You Are Likely To Succeed If:

Proven experience as an administrative assistant or in a similar role. Minimum of three years’ experience as administrative assistant or similar role is required High school diploma or equivalent and associate’s degree required. Additional experience as administrative assistant in can substitute for associate’s degree. Strong knowledge of MS Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with financial or data management software is a plus. Excellent organizational and time management skills. Strong verbal and written communication skills. Attention to detail and problem-solving skills. Ability to handle confidential information with integrity. Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Experience and Education:

Bachelor’s degree is preferred. Five years of Administrative Assistant experience in Corporate preferred

What We Offer:

Our compensation package includes a highly competitive salary and bonus plan. We care about your well-being and personal life. We offer a vacation policy, sick policy, personal time off policy, a generous 401K match, and more. Your success at PayCargo is determined by the impact that you are making, and how well you collaborate with the various teams that you interact. Everyone at PayCargo is empowered to take ownership to learn, self-improve, and master their skills in an environment focused on efficiency, collaboration, and purpose. We are proud to be an equal-opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression, or veteran status.