Administrative Assistant Position Available In Miami-Dade, Florida

Administrative Assistant Leeds Professional Resources Miami, FL 33143 Job Summary We are seeking a detail-oriented and resourceful Administrative Assistant to support a dynamic office environment. This role is essential in ensuring smooth day-to-day operations and providing high-level support to senior staff and team members. The ideal candidate is proactive, organized, and comfortable handling confidential information.

Key Responsibilities:

Office Support & Coordination Greet and assist visitors upon arrival Answer and route incoming calls, emails, and messages professionally Maintain a tidy and well-stocked front office area Manage incoming and outgoing mail and deliveries Organize and schedule meetings, appointments, and conference calls Maintain contact lists and calendar schedules Coordinate travel arrangements and logistics for senior personnel Monitor and replenish office supplies; place orders as needed Administrative Tasks Prepare, submit, and reconcile expense reports Support filing, scanning, copying, binding, and general office tasks Maintain digital and physical filing systems Handle sensitive documents and information with confidentiality Assist in improving and updating administrative procedures Participate in end-of-year file audits and records storage Personal Support Duties Schedule personal appointments and reservations as needed Coordinate with household staff and vendors for service appointments Assist with personal purchases and returns on behalf of executive staff

What We’re Looking For:

2+ years of experience in administrative or executive support roles Strong organizational and time management skills High attention to detail and a proactive problem-solver Excellent verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) Experience in a professional services or fast-paced environment is a plus Comfortable managing multiple priorities with a high level of discretion High school diploma required; college degree preferred Bonus Skills (Preferred but Not Required): Background in financial services or related industries Experience supporting executives or senior-level professionals Familiarity with booking travel, managing expenses, or office/vendor coordination Why Apply? This role is ideal for someone who thrives in a supportive, fast-paced environment and enjoys a mix of traditional office responsibilities with occasional personal assistant duties. If you’re highly organized, reliable, and looking for a role where no two days are the same, we’d love to hear from you.

Job Type:

Full-time Pay:

$55,000.00 – $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Monday to

Friday Work Location:

In person