Administrative Assistant Position Available In Miami-Dade, Florida

Administrative Assistant MGC Roofing Miami, FL 33166

Description:

MGC Roofing and Construction is seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting daily operations, maintaining records, and ensuring the smooth functioning of office activities. If you are proactive, self-motivated, and have experience in administrative tasks within the construction industry, we encourage you to apply.

Job Responsibilities:

Accurately code and enter invoices for payment processing. Interpret and analyze contract language from awarded contracts. Process checks on a weekly basis. Monitor Accounts Receivable Aging reports weekly. Input data from ERP into CRM software. Address customer inquiries regarding invoices and payments promptly and professionally. Collaborate closely with accounting, company operations, and field employees. Assist in month-end close processes. Adhere to company policies and procedures. Proficiently utilize computer skills including MS Office (Word, Excel, Outlook). Enter billing information accurately into the accounting system. Distribute completed billings via email. Maintain records of company credit card transactions. Manage service agreements and logs. Schedule service work orders efficiently. Conduct collection calls for past due billings and perform other accounting tasks as needed. Respond to all incoming client service calls courteously and promptly. Document all work processes accurately and in a timely manner. Answer and direct incoming phone calls effectively. Provide basic and accurate information in-person, over the phone, and via email. Communicate job status updates with current clients when necessary. Update calendars and schedule appointments with clients. Perform additional clerical receptionist duties as required. Operate standard office equipment proficiently. Maintain a clean and organized desk area. Prepare and post customer invoices in the Company’s ERP system. Monitor and report on Accounts Receivable to assist management in evaluating outstanding balances. Perform various accounting and administrative activities. Assist the controller in preparing key metrics and analysis.

Knowledge, Skills, & Abilities:

Strong organizational and follow-up skills. Excellent communication and interpersonal abilities. Detail-oriented with exceptional multitasking capabilities (Required). Proven ability to thrive in a fast-paced, high-volume environment. Self-motivated with a strong work ethic. Minimum 2 years of experience as a billing clerk/administrator or accountant in a construction service department. Proficient in MS Office applications (Word, Excel, Outlook). Experience as a Receptionist or similar role. Hands-on experience with office equipment (e.g., fax machines, printers). Professional demeanor and appearance. Superior written and verbal communication skills. Resourceful and proactive approach to problem-solving. Outstanding organizational and time-management skills, with the ability to prioritize tasks effectively. Customer-centric attitude. Experience in a contracting or construction environment. Fluent in both English and Spanish (Bilingual).

Benefits Include :

ESOP PTO

Holidays Medical Insurance Location Miami, FL Department Office Employment Type Full-Time Minimum Experience Entry-level Compensation 40k to 50k