ADMINISTRATIVE ASSISTANT Position Available In Miami-Dade, Florida
Tallo's Job Summary: Madison Downtown Condo in Miami, FL is hiring an Administrative Assistant to support the Property Manager. Responsibilities include reception, phone and email management, administrative tasks, maintenance requests, resident communications, and vendor coordination. Qualifications include property management experience, proficiency in Microsoft Office, bilingual English and Spanish, and the ability to handle sensitive information. This full-time position offers $18.00 per hour with benefits and requires in-person work from Monday to Friday, 8:30am-5:30pm.
Job Description
ADMINISTRATIVE ASSISTANT
Madison Downtown Condo Miami, FL 33136 Overview Performs administrative and office support activities for Property Manager. Duties may include handling telephone calls, attend the resident requests and concerns, word processing, filing and faxing.
Job Duties:
Provide reception in front of office to residents, realtors, vendors, and guests. Keep up with the flow of incoming and outgoing phone calls and emails. Provide daily notes of incoming calls to Manager when necessary. Perform routine administrative and clerical tasks Make a list of maintenance requests reported by residents and provide to manager Assist with application preparation, renewals, and move-in/move-out processes Revise the resident master list every week as necessary Prepare memos to residents advising of changes, management notices, etc. Updating resident and vendor certificate of insurance Handle routine correspondence Extensive communication and coordination with other office functions Process amenities reservations and keep all deposit organized and categorized Prepare memos to residents advising of changes, management notices, ect
Qualifications:
Experience in property management, Condominums, or HOA – Preffered but not Required Proficiency with Microsoft Office; knowledge of property management software is an asset Effective written and verbal communication skills:
ENGLISH AND SPANISH
is a must Stoop and or kneel; lift and/or move and/carry up to 20 pounds or more in the work environment Ability to handle sensitive information with discretion High school diploma required; college education is a plus
Job Type:
Full-time Pay:
$18.00 per hour
Schedule:
Monday –
Friday:
8:30am-5:30pm
Work Location:
In person
Benefits:
PTO Job Type:
Full-time Pay:
$18.00 per hour Expected hours: 40 per week
Benefits:
Paid time off
Schedule:
Monday to Friday Ability to
Commute:
Miami, FL 33136 (Required)
Work Location:
In person
