Administrative Assistant Admissions and Development Position Available In Miami-Dade, Florida

Administrative Assistant – Admissions and Development Hebrew Academy (RASG)

Miami Beach, FL Job Details Full-time Estimated:

$37.9K – $44.6K a year 6 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Retirement plan Qualifications Microsoft Word Microsoft Excel Customer service Microsoft Office Administrative experience Bachelor’s degree Organizational skills Clerical experience Associate’s degree Communication skills Entry level

Full Job Description Position Summary:

The Administrative Assistant for Admissions and Development provides comprehensive administrative and clerical support to both departments to ensure smooth, efficient, and professional operations. This role requires a detail-oriented and customer-service-minded individual who can manage tasks related to prospective families and donors, assist with events, maintain databases, and support daily functions across both teams.

Key Responsibilities:

Admissions Support Greet and assist prospective students, families, and visitors in person, via phone, or email. Manage incoming and outgoing communications related to admissions, including emails, letters, and phone calls. Maintain accurate and up-to-date applicant records in the admissions database. Schedule appointments, tours, interviews, and admissions-related meetings. Process application materials and ensure completeness of applicant files. Prepare admissions packets, reports, and marketing materials as needed. Assist with planning and execution of admissions events such as open houses and campus tours. Handle sensitive and confidential admissions information with discretion. Development Support Greet and assist donors and prospective donors in person, via phone, or email. Manage incoming and outgoing communications related to development, including emails, letters, and phone calls. Support the planning and execution of fundraising campaigns Help prepare donor communications including thank-you letters, mailings, and event invitations. Ensure accurate recordkeeping of donations and acknowledgments. Support data entry and maintain donor and prospect information in the development database (e.g., contact logs, giving history). Assist with scheduling meetings and preparing materials for donor outreach and stewardship. Maintain organized records of meeting notes, agendas, and action items. Assist with development-related event logistics, such as preparing materials, coordinating RSVPs and guest lists, and providing on-site support. Assist in ordering and organizing materials related to fundraising efforts. General Office Support Provide general clerical assistance such as filing, copying, scanning, and data entry. Monitor and maintain office supplies and coordinate orders as needed. Serve as a liaison between the Admissions and Development teams and other departments as appropriate.

Qualifications:

Associate or bachelor’s degree preferred. Previous administrative or clerical experience, preferably in a school, nonprofit, or fundraising setting. Proficiency in Microsoft Office Suite (especially Word and Excel); Familiarity with Veracross and/or other CRMs is a plus. Excellent verbal and written communication skills. Strong organizational skills Professional, courteous, and customer-service oriented demeanor. Ability to work in a fast-paced environment, meet deadlines, prioritize tasks, multi-task, respond to urgent matters, and pay attention to detail. Must be able to handle confidential data with sensitivity and discretion Comfortable working both independently and collaboratively across teams.

Work Environment:

This position operates in a professional office setting with standard weekday hours. Occasional evening or Sunday work may be required during peak admissions seasons, fundraising campaigns, or school events.

Resumes can be emailed to:

. To learn more about Hebrew Academy, please visit: www.hebrewacademymiami.org

Job Type:

Full-time Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift Ability to

Commute:

Miami Beach, FL 33140 (Required) Ability to

Relocate:

Miami Beach, FL 33140: Relocate before starting work (Required)

Work Location:

In person