Administrative Assistant at Volkswagen of South Miami Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Administrative Assistant position at Volkswagen of South Miami involves supporting daily operations at the dealership. Responsibilities include greeting customers, managing phone calls, clerical tasks, and assisting with paperwork. Qualifications include a high school diploma, 1-2 years of office support experience, and strong computer skills. This role plays a critical part in ensuring smooth administrative processes and excellent customer service.
Job Description
Administrative Assistant at Volkswagen of South Miami 3.0 3.0 out of 5 stars Miami, FL 33157 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our dealership. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role is critical in ensuring smooth administrative processes and excellent customer service.
Key Responsibilities:
Greet and assist customers and visitors in a professional and friendly manner Answer and direct incoming phone calls, take messages, or route calls appropriately Handle daily clerical and administrative tasks including filing, data entry, scanning, and document management Assist with preparing sales and service paperwork, including vehicle purchase agreements, invoices, and title documentation Maintain office supplies inventory and place orders as needed Schedule appointments and maintain calendars for management or service departments Support accounting functions such as processing payments, reconciling daily transactions, and preparing bank deposits Coordinate with various departments (Sales, Service, Parts) to ensure smooth internal communication and operations Maintain a clean and organized front desk and customer waiting area Perform other duties and special projects as assigned by management
Qualifications:
High school diploma or equivalent required; Associate’s degree preferred 1-2 years of administrative or office support experience, preferably in a dealership or similar environment Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook) Experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) is a plus Excellent organizational, time management, and multitasking skills Strong interpersonal and communication skills Professional appearance and demeanor Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
