ADMINISTRATIVE ASSISTANT- PUBLIC WORKS Position Available In Miami-Dade, Florida

ADMINISTRATIVE ASSISTANT- PUBLIC WORKS


Salary
$34,340.80 – $51,521.60 Annually
Location Miami Gardens, FL
Job Type
Full-time
Job Number
10940
Department
Public Works
Opening Date
04/28/2025
Closing Date
5/12/2025 7:00 PM Eastern

DESCRIPTION

BENEFITS
QUESTIONS
General Description
This position performs a variety of office support work as a member of the support staff, performing administrative and secretarial duties. Work involves the use of a personal computer, a variety of software applications, and other office equipment.
Essential Job Functions
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Drafts and composes a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, council members and/or the public.
Sets up and maintains a variety of manual and/or electronic files in order to track and facilitate storage and retrieval of information.
Assists in the preparation of agenda packets for various meetings.
Maintains and updates a variety of databases and spreadsheets in order to facilitate information recording, storage and retrieval.
Schedules or confirms attendance of staff or others at a variety of meetings; makes travel arrangements.
Answers routine questions regarding City activities; directs callers to proper places on basis of their business requests; assists public in the preparation of routine forms and statements.
Answers and routes telephone calls in a tactful and efficient manner; takes accurate and complete messages for staff and council members.
Orders supplies.
Receives and processes requests for materials and information received by telephone, fax, email, or in person.
Sorts mail and directs it to the appropriate person.
Tracks expenditures on accounts, reconciles accounts and receipts; balances and processes purchase requisitions and invoice audits.
Performs related work as required.
Minimum Qualifications

Knowledge, Skills, And Abilities:

Knowledge of procedures for operating various office equipment, including personal computers. Knowledge of standard formats used for a variety of letters, memos, and related documents. Knowledge of English spelling and grammar. Ability to operate a personal computer to prepare a variety of correspondence using a variety of software/applications. Ability to compose letters, memos, and related documents covering a variety of routine work related topics. Ability to operate a variety of standard office equipment. Ability to sort/file alphabetically, chronologically, and numerically. Ability to keyboard. Ability to prioritize work activities. Ability to establish and maintain effective working relationships with co-workers, other departments, council members and the public in a manner conducive to full performance and high morale. Ability to work effectively with confrontational persons both in person and by telephone. Ability to communicate effectively both orally and in writing and understand and follow oral and written instructions.

Education & Experience Requirements:

Graduation from high school with two (2) years of administrative/secretarial experience. Experience working in municipal government and delivering exceptional customer service highly desirable. Must possess and maintain a valid driver’s license with a satisfactory driving history throughout employment.
Supplemental Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use their hands to handle, or operate objects, tools, or controls; and to reach with hands and arms.
The noise level in the work environment is moderately quiet. Work is performed in an office setting within a controlled environment.
Employer
City of Miami Gardens
Address
18605 NW 27 Avenue
Miami Gardens, Florida, 33056
Phone
305-622-8030