Administrative/Bookkeeping Assistant Position Available In Miami-Dade, Florida

Administrative/Bookkeeping Assistant Rollingdoors.com 7218 NW 78th Terrace, Medley, FL 33166 Administrative and Bookkeeping Assistant Bilingual English/Spanish is a must We are looking for someone knowledgeable in QuickBooks Online, accounting, book keeping, Paycor a Plus. With skills to organize inventory, enter invoices, coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Duties and responsibilities include maintaining books and inventory, scheduling meetings and appointments, greeting visitors and providing general administrative support to our sales team. Previous experience as a Bookkeeper, Front office or Office administrator would be an advantage. Knowledge in QuickBooks/Paycor is a Plus! Experience with a variety of office software (email tools, spreadsheets and databases) and being able to accurately handle administrative duties are beneficial. Ultimately, you should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities Perform day-to-day accounting tasks including bookkeeping, accounts payable/receivable, and payroll processing Handle payroll taxes, sales and use taxes, and certificate of insurance requests Prepare and send customer invoices; record incoming payments and deposit checks Ensure all bills are paid on time and maintain accurate financial records Assist with month-end close and provide general accounting support Draft and send formal correspondence and business documents Maintain office conditions and coordinate necessary repairs or supply orders Organize office operations, procedures, and ensure equipment is functional Coordinate with the warehouse foreman on inventory and equipment tracking Assist the manager with scheduling, project coordination, and other support Support the sales team with administrative tasks and documentation Help onboard new hires and partner with HR on policy updates Address internal office management inquiries (e.g., supplies, travel, IT issues) Greet and assist in-person visitors and respond to phone and online inquiries Perform other clerical and administrative tasks as needed Skills Proven experience in Accounting, bookkeeping, and office administration Bilingual in Spanish and English (required) Knowledge of office administrator responsibilities, systems and procedures Proficiency in Quick Books, MS Office (MS Excel and MS Outlook, in particular), Paycor a Plus Hands on experience with office machines (e.g. fax machines and printers) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills A creative mind with an ability to suggest improvements High School degree; additional qualification will be a plus

Job Type:

Full-time Pay:

From $18.00 per hour Expected hours: 40 per week

Benefits:

Paid time off

Schedule:

Monday to

Friday Education:

High school or equivalent (Preferred)

Language:

English (Required) Spanish (Required)

License/Certification:

Drivers License (Required) Ability to

Commute:

Medley, FL 33166 (Required) Ability to

Relocate:

Medley, FL 33166: Relocate before starting work (Required)

Work Location:

In person