Administrative Specialist (Neighborhood Services) Position Available In Miami-Dade, Florida

Administrative Specialist (Neighborhood Services) 
Salary $44,478.41 – $66,717.62 Annually Location 12330 N.E. 8th Ave North Miami, FL Job Type Full-Time Job Number 2025-104 Department Neighborhood Services Opening Date 06/17/2025 Closing Date 6/27/2025 11:59 PM Eastern

DESCRIPTION

BENEFITS
Description This position involves performing responsible administrative and technical work in support of an administrative coordinator. It is essential to maintain a positive departmental image within the community. This role encompasses a range of administrative tasks and responsibilities aimed at assisting an administrative coordinator. Work is conducted under the general supervision of department management or administrative coordinator. Output is assessed through personal meetings, the preparation and execution of written documents, and evaluations of completed assignments to ensure compliance with applicable policies, procedures, laws, rules, and regulations. Employees in this role may frequently interact with the general public, City officials, and fellow City employees.

DISTINGUISHING CHARACTERISTICS OF THE CLASS

Employees in this class play a pivotal role in ensuring the efficient operation of daily administrative tasks within the organization. This role involves a diverse range of responsibilities that require meticulous attention to detail, strong organizational skills, and excellent communication abilities. Essential Job Functions

ESSENTIAL JOB FUNCTIONS

Analyze and propose solutions to administrative issues.
Develop, implement, and manage office systems, forms, and procedures.
Review, evaluate, and process legal documents for recording, indexing, and filing in compliance with legal and procedural requirements.
Supervise and maintain complex filing systems and confidential records.
Oversee the processing of payments at the front window.
Assist NSD Staff with administrative and clerical tasks. Research records and compile information as needed.
Provide responses to inquiries from the general public, public officials, City employees, or other individuals seeking assistance or public information.
Operate various office equipment, including computers, printers, facsimile machines, copy machines, calculators, and other technology as required by the job.
All Other Duties as

Requested:

Undertake additional tasks and responsibilities as directed by supervisors or management to support the smooth operation of the office. Minimum Requirements High school diploma or G.E.D. equivalent.
Two (2) years of experience in diverse administrative work.
Extensive training in Microsoft Office, EXCEL, and/or other applicable software packages to perform the essential job functions. OR An equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities. Preferred
Two (2) years of experience in diverse administrative work.
Extensive training in Microsoft Office, EXCEL, and/or other applicable software packages to perform the essential job functions. Skills Considerable knowledge of modern office practices, procedures and equipment;
Accuracy and attention to detail;
Computer skills to input various data;
Ability to understand and follow complex oral and written directions;
Ability to maintain effective working relationships with employees and the public; Physical ability to perform duties;
Ability to handle stress.