Events – Administrative Assistant Position Available In Miami-Dade, Florida

Events – Administrative Assistant

Job Category:

Employee

Requisition Number:

ADMIN012348

Posting Details

Posted:

April 3, 2025
Full-Time
Locations
Showing 1 location
Miami, FL 33178,

USA Travel Required:

No
Job Details
Description As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
Maintain, update, type, and coordinate account information in computer database.
Research any owner discrepancies regarding payment to accounts.
Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
Ensure that emails are responded to within 24 hours.
Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
Reservation & coordination of conference room events.
Special projects as instructed. Work Environment
This position will be located indoors and in an office setting. Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Required Education and Experience Prior experience in a related position; a minimum of 1-year experience.
Working knowledge of computer and associated programs; MS Office Suite.
Ability to multi-task, set, and manage priorities.
Bi-lingual English/Spanish, a plus
Excellent communication and listening skills in order to interact with a diverse and multi-culture population.
Keyboarding ability with accuracy at 45-50 words per minute.
Must function in team organized environment. Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Travel Required
No. Minimal to attend meetings and training off-site.
Qualifications
Skills
Required
Strong work ethic
Expert
Oral and written Communication
Advanced
MS Office
Advanced
Preferred
MS Excel
Intermediate
Behaviors
Required

Team Player:

Works well as a member of a group

Functional Expert:

Considered a thought leader on a subject

Dedicated:

Devoted to a task or purpose with loyalty or integrity

Detail Oriented:

Capable of carrying out a given task with all details necessary to get the task done well
Preferred

Enthusiastic:

Shows intense and eager enjoyment and interest
Motivations
Preferred

Peer Recognition:

Inspired to perform well by the praise of coworkers

Work-Life Balance:

Inspired to perform well by having ample time to pursue work and interests outside of work

Goal Completion:

Inspired to perform well by the completion of tasks

Self-Starter:

Inspired to perform without outside help

Growth Opportunities:

Inspired to perform well by the chance to take on more responsibility
Education
Required High School or better. Preferred Some college or better. Experience
Required
3 years:
Administrative Professional
Licenses & Certifications
Preferred CAM