Flight Operations Administrative Assistant Position Available In Miami-Dade, Florida

Flight Operations Administrative Assistant Amerijet International – 3.7

Miami, FL Job Details Estimated:

$35.1K – $41.7K a year 23 hours ago Qualifications Bilingual Microsoft Word Spanish Microsoft Excel Microsoft Outlook English Mid-level Microsoft Office Administrative experience 2 years Communication skills Full Job Description

POSITION SUMMARY

The Flight Operations Administrative Assistant provides essential administrative, logistical, and operational support to the Operations Control Center (OCC). This role ensures smooth coordination across departments by managing crew travel documentation, maintaining digital records, supporting expense reconciliation, and facilitating communications with internal teams and external partners. The Administrator plays a vital role in maintaining compliance, improving crew experience, and contributing to Amerijet’s overall operational effectiveness.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned from time to time. Process China Visas for pilots, including coordination with handlers, preparing applications, and managing logistics with the Chinese Embassy. Maintain crew data and documentation in AIMS, including passport info, visa status, and document expirations. Support the onboarding process for new pilots or operations staff by preparing orientation materials and documentation packages. Create and manage Concur accounts for crew members and oversee expense report tracking and approvals. Manage iPad and badge logistics (inbound/outbound shipping, replacements, coordination with ID administrator). Create and maintain accurate records, filing systems, and trackers for departmental compliance needs. Attend internal meetings and produce accurate minutes for distribution. Process and audit trip envelopes for flight activity, ensuring accuracy and compliance with internal documentation standards. Perform general administrative tasks such as travel coordination, invoice processing, procurement of supplies, and internal communication support. Other duties as assigned.

Minimum Qualifications, Skills, Education and Experience:

2 or more years of experience in administrative, operations, or airline support roles Proficiency in Microsoft Office Suite (Excel, Outlook, Word) Familiarity with expense management tools Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to handle confidential and time-sensitive materials

Preferred Qualifications and Skills:

Experience with airline systems such as AIMS, Descartes, or flight planning tools Background in aviation, operations, or flight dispatch Bilingual proficiency (English/Spanish) preferred.

Supervisory Responsibilities:

This position does not have direct supervisory responsibilities but may assist in mentoring or coordinating tasks among junior administrative staff or interns when applicable. Physical Activities and Requirements of the

Position:

Prolonged periods sitting at a desk and working on a computer. Must be able to handle stress related to tight deadlines and multiple concurrent priorities.

Acknowledgment:

The above statements are intended to describe the general nature of work performed in this position. These statements are not to be construed as an exhaustive list of all responsibilities, tasks, and skills required of an employee in this position. Amerijet International Airlines, Inc. reserves the right to request that other tasks be performed when warranted (for example, by emergencies, changes in personnel or workload, corporate reorganization, or technical development). Amerijet International Airlines, Inc. also reserves the right to revise this job description.

AAP/EEO Statement:

Amerijet International Airlines, Inc. is an equal opportunity employer and will consider all qualified applicants without regards to race, color religion, national origin, sex, sexual orientation, age, disability, veteran status or any other protected factors under federal, state or local law. Any applicant requiring assistance with our online application process or who needs accommodation for the application process due to a disability, should send an e-mail to . Legal Notices to

All Applicants:

EEO is the Law Employee Rights Under The Family and Medical Leave Act Employee Polygraph Protection Act E-verify Participation DOJ Right to Work Florida Law Prohibits Discrimination