Office Admin Position Available In Miami-Dade, Florida

Office Admin Unclogme Miami Beach, FL Job Details Full-time $25•$30 an hour 1 day ago Benefits Paid parental leave Fuel card Paid holidays Paid time off Parental leave Opportunities for advancement Qualifications Bilingual Spanish Customer service English Mid-level Administrative experience High school diploma or GED Communication skills Full Job Description Keep the Flow Going•Join UnclogMe LLC as Our Office Administrator!

Position Title:

Office Admin Company Name:

UnclogMe LLC Pay Range:

$25•$30 per hour +

Performance Bonuses Location:

Miami Beach, FL 33140 (On-site)

Industry:

Grease Trap pumping and pipe unclogging

Job Overview:

UnclogMe LLC is seeking a bilingual (English/Spanish) and experienced Office Administrator to keep our operations organized, compliant, and running efficiently. If you’re someone who thrives in a fast-paced service-based environment, can juggle scheduling, customer support, billing, and compliance tasks with ease—and do it all with a positive attitude—we want you on our team!

Who We Are:

UnclogMe LLC is Miami’s go-to service provider for grease trap pumping and drain unclogging. We’re growing rapidly and investing in both our field crews and our behind-the-scenes support team. Our office staff plays a critical role in managing service workflows, ensuring compliance, and helping us deliver top-tier service to commercial and residential clients.

Key Responsibilities:

General Office Administration:

Manage day-to-day office operations and customer communications Respond to customer calls/emails about scheduling, billing, and new service inquiries Relay client concerns and project updates to the

Technical Director Invoicing & Collections:

Generate job-specific invoices upon completion Manage monthly billing for recurring clients Monitor unpaid invoices and proactively manage collections Serve as main contact for all invoicing-related questions

Scheduling & Routing:

Schedule jobs and optimize daily technician routes Communicate schedule changes or updates to clients Ensure calendar coordination across teams

Procurement:

Order office supplies, tools, and equipment as needed Coordinate with vendors and manage supply relationships

Customer Management Software:

Maintain accurate customer and service records in Jobber and Airtable Perform regular audits for data accuracy

Documentation & Compliance:

Collect and file dump sheets and service documentation from technicians Coordinate with regulatory agencies (e.g., DERM) for compliance Maintain DOT compliance records and be inspection-ready

Employee & Technician Coordination:

Track technician hours and assist with payroll preparation Manage new hire paperwork and HR documentation

Meetings & Communication:

Schedule and participate in regular team meetings Act as a communication bridge between field and office teams

Procedure Documentation:

Standardize admin tasks and create manuals for key office procedures

What You Bring:

3+ years of administrative experience (preferably in a service industry) Strong communication skills in both English and Spanish Knowledge of invoicing, customer service, and scheduling systems Experience with Jobber and Airtable is a plus Detail-oriented, organized, and self-motivated High school diploma or GED required Ability to manage priorities in a dynamic work environment Willingness to occasionally handle after-hours communications

Benefits:

Competitive hourly pay + bonus opportunities Weekly pay cycle Paid time off (vacation, holidays, sick leave) Paid parental leave Performance bonuses Fuel card for any work-related travel Career growth opportunities and internal promotions Supportive, fast-growing team culture

Work Schedule:

Full-Time:

Monday•Friday Regular office hours with occasional after-hours flexibility

Work Location:

On-site at Miami Beach, FL 33140 Must be able to reliably commute or relocate prior to starting

Equal Opportunity Statement:

UnclogMe LLC is committed to creating an inclusive environment for all employees. We are an equal opportunity employer and welcome applicants from all backgrounds and walks of life.

Job Type:

Full-time Pay:

$25.00•$30.00 per hour Expected hours: 40 per week

Benefits:

Paid time off Parental leave

Schedule:

8 hour shift Day shift Monday to Friday Ability to

Commute:

Miami Beach, FL 33140 (Required) Ability to

Relocate:

Miami Beach, FL 33140: Relocate before starting work (Required)

Work Location:

In person