Office Assistant Position Available In Miami-Dade, Florida

Office Assistant

DEXIAN – 3.5

Opa-locka, FL Job Details Full-time | Contract $18 – $19 an hour 1 day ago Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Writing skills Basic math English Microsoft Office High school diploma or GED Typing Grammar Experience Entry level Full Job Description Essential Job Functions This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Provides information via telephone, email, and in direct contact with the public. Assists customers with inquiries in a prompt, friendly, and reliable manner.
• Responds to zoning related questions in a courteous manner and explains application procedures to the public.
• Communicates zoning-related information clearly to the public, based on guidelines provided by planning staff.
• Serves as a liaison between applicants and the City’s electronic permitting software (Energov); provides guidance on how to submit and track applications.
• Prepares e-permit files for review and submittal.
• Confirms contractor registrations, property ownership, corporate and fictitious name status, State/County licensure and registrations as necessary.
• Verifies workers compensation and liability insurance as required.
• Monitors all incoming e-permit documents for completeness, accuracy and response dates.
• Creates invoices and assists in the billing and payment tracking of all e-permit applications.
• Ensures that all available e-permits are in the appropriate status and step in the approval process.
• Assures that departmental policies and procedures are followed in the receipt, routing and processing of e-permit applications. Organizes e-permits based on plan review approval or failure.
• Distributes work assignments of plans reviewers.

Handles correspondence between the customers and plan reviewers. Assigns corrections of e-permits to appropriate staff members. Reviews and assigns inspections requests when needed.

Skills Required Knowledge, Skills, and Abilities:

Good knowledge of office practices and procedures including basic record keeping, operation of standard office equipment including computer equipment, copiers, fax machines and printers. Good knowledge of business letter writing and typing formats. Good knowledge of basic mathematics. Good knowledge of personal computers and MS Office Outlook, Word, Excel in addition to permitting database software. Ability to organize and maintain accurate records and files and prepare reports. Ability to communicate clearly and concisely, both orally and in writing. Ability to read, speak and write in English. Good knowledge of English usage, spelling, grammar and punctuation. Ability to perform administrative support work using independent judgment. Ability to use discernment and tact when interacting with others and representing the City. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian’s platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian’s brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions.

Visit https:

//dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Types:

Full-time, Contract Pay:

$18.00 – $19.00 per hour Expected hours: 40 per week

Schedule:

No weekends Ability to

Commute:

Opa-locka, FL 33056 (Required)

Work Location:

In person