Permit Coordinator Position Available In Miami-Dade, Florida

Job Description:

Job Title:

Administrative Assistant II Location:

Miami Gardens,FL (onsite)

Contract Duration:

until 09/30/2025 Working hours -Monday – Thursday, 7:00 a.m. to 6:00 p.m., Off Fridays Undergeneral supervision, performs a variety of Customer Service, PermitProcessing, and Administrative Support tasks for the Planning andZoning Department. This position assists the public with zoningapplications, permit issuance, and general inquiries. The rolerequires strong organizational skills, professionalism, and theability to communicate effectively with the public, City staff, andofficials. Essential Job Functions This is not intended as acomprehensive list; it is intended to provide a representativesummary of the major duties and responsibilities. Incumbent(s) maybe required to perform all duties listed, and may be required toperform additional, position-specific tasks.

• Provides informationvia telephone, email and in direct contact with the public. Assistscustomers with inquiries in a prompt, friendly and reliable manner.
• Responds to zoning related questions in a courteous manner andexplains application procedures to the public.
• Communicateszoning-related information clearly to the public, based onguidelines provided by planning staff.
• Serves as a liaisonbetween applicants and the City’s electronic permitting software(Energov); provides guidance on how to submit and trackapplications.
• Prepares e-permit files for review and submittal.

Confirms contractor registrations, property ownership, corporateand fictitious name status, State/County licensure andregistrations as necessary. Verifies workers compensation andliability insurance as required.

• Monitors all incoming e-permitdocuments for completeness, accuracy and response dates.
• Createsinvoices and assists in the billing and payment tracking of alle-permit applications.
• Ensures that all available e-permits arein the appropriate status and step in the approval process.
• Assures that departmental policies and procedures are followed inthe receipt, routing and processing of e-permit applications.

Organizes e-permits based on plan review approval or failure.

• Distributes work assignments of plans reviewers. Handlescorrespondence between the customers and plan reviewers.
• Assignscorrections of e-permits to appropriate staff members. Reviews andassigns inspections requests when needed. Verifies that allrequired inspections have been completed, fees have been paid, andcompletion of interdepartmental tasks prior to the issuance of theapproved plan or permit. Processes plan revisions after e-permitshave been issued.
• Administrative duties to include preparing andmaintaining departmental records, correspondence, and e-permitfiles.

Provides assistance to the Department Director and AssistantDirector as required. Prepares reports and performs a variety ofclerical duties to support department operations. Organizes andmaintains departmental records, databases and spreadsheets asinstructed. Retrieves files on request. Performs related duties, asassigned.

Skills Required Knowledge, Skills, and Abilities:

Goodknowledge of office practices and procedures including basic recordkeeping, operation of standard office equipment including computerequipment, copiers, fax machines and printers. Good knowledge ofbusiness letter writing and typing formats. Good knowledge of basicmathematics. Good knowledge of personal computers and MicrosoftOffice Outlook, Word, Excel and Adobe in addition to permittingdatabase software. Ability to organize and maintain accuraterecords and files and prepare reports. Ability to communicateclearly and concisely, both orally and in writing. Ability to read,speak and write in English. Good knowledge of English usage,spelling, grammar and punctuation. Ability to performadministrative support work using independent judgment. Ability touse discernment and tact when interacting with others andrepresenting the City. Experience Required Minimum of two (2) yearsof related experience issuing permits or providing customer servicein a construction office, permitting office or professional office;or any acceptable related combination of training, education andexperience. Direct experience with zoning is a plus, but notnecessarily required if there is strong admin/customer servicebackground.

Education Required Education & Experience Requirements:

High school diploma or general education diploma (GED); Associatesdegree from an accredited college preferred. Additional InformationBilingual abilities (English/Spanish) are desirable