Project Administrative Assistant Position Available In Miami-Dade, Florida

Description Robert Half is currently partnering with a leading commercial construction firm to hire a Project Administrative Assistant to support an active job site. This role is ideal for a high-performing administrative professional with proven experience in the construction industry and the ability to thrive in a fast-paced, detail-driven environment.

Key Responsibilities:

+ Greet and direct subcontractors, inspectors, and visitors to the project office/site professionally + Provide full administrative support to the project team, including document control for RFIs, submittals, change orders, timesheets, expense reports, purchase orders, and compliance tracking + Distribute construction drawings, revisions, bulletins, and other key documents to the Project Manager, Superintendent, Construction Manager, and external stakeholders + Maintain detailed project records including permit logs, inspection reports, safety documentation, and daily field reports + Assist with resource scheduling, labor tracking, and project milestone updates + Coordinate new hire paperwork, background checks, and site-specific orientation for trades and labor + Manage project meeting logistics and prepare/distribute meeting agendas and minutes + Support vendor/supplier coordination for materials, deliveries, and invoicing + Draft and route internal communications and respond to external inquiries with professionalism + Maintain organized digital and physical filing systems for all active and archived project documentation + Perform additional duties as required to support the successful execution of the project lifecycle Requirements + Minimum 3-5 years of administrative experience in a commercial construction or general contracting environment + Strong understanding of construction workflows and project documentation processes + Familiarity with construction project management platforms such as Procore, Bluebeam, PlanGrid, or CMiC + Excellent working knowledge of Microsoft Office Suite (Excel, Word, Outlook, SharePoint) + Experience handling confidential documents, legal contracts, and compliance documentation + Ability to read and interpret construction documents, drawings, and schedules + High level of professionalism, discretion, and customer service when interacting with stakeholders + Highly organized with exceptional attention to detail and the ability to manage competing priorities under pressure + Strong written and verbal communication skills + Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field preferred + Bilingual (English/Spanish) is a plus TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .