Sales Administrative Assistant Position Available In Miami-Dade, Florida

Sales Administrative Assistant
Location Miami, FLORIDA, USCategory Administrative/Clerical/HR 05/07/2025
Sales Administrative Assistant

Job Responsibilities:

As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create presentations. The administrative assistant will report to a manager or supervisor.
The responsibilities for this role include:
Processing sales orders and ensuring the accuracy of key information such as pricing, product details, delivery information, and timely data entry into the system
Coordinating with logistics and warehouse teams to track and ensure proper order fulfillment
Supporting the preparation of sales reports, presentations, and internal documentation
Maintaining and regularly updating customer databases and pricing records
Communicating with the Sales Team regarding order status, product availability, delivery updates, and any potential order cuts
Handling invoicing, including issuing and sending invoices to customers
Ensuring compliance with internal procedures and company policies
On the days leading up to the end of the month (only when necessary), it may be required to stay an extra hour.
Job Requirements
As a Sales Administrative Assistant you must have at least 3 years of experience in a similar role. You must have strong computer skills. We are looking for someone that has strong organizational and multi-tasking skills. Additional requirements for the Sales Administrative Assistant will include:
Bilingual (English & Spanish)
Monday – Friday 8am – 5pm (1hr Lunch)
Excellent communication skills both written and verbal It is imperative to know how to use the Office suite, including Excel, and to be able to create presentations in PowerPoint.
The candidate needs to have a basic understanding of receiving and processing POs, as well as sending invoices to customers.
Must type at least 60 WPM
Professional personal presentation
Customer service orientation
Information management
Organizing, planning & scheduling
Attention to detail
Initiative, reliability & stress tolerance Compensation / Pay Rate (Up to): $23.00 – $25.00 Per Hour