Construction Admin Assistant Position Available In Okaloosa, Florida

Construction Admin Assistant Jimmy Henderson II Construction Company, Inc. Fort Walton Beach, FL 32547 Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing support to various departments. The ideal candidate will possess strong clerical skills, a proactive attitude, and the ability to manage multiple tasks efficiently. Duties Ensure plans are complete for construction purposes and stamped ready for permitting. Coordinate with real estate professionals. Ensure that the Blue Books for each active job are updated daily to reflect current activity. Obtain estimates/bids from subcontractors and suppliers. Update subcontractor/vendor pricing guides and contact list. Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site. Prepare Purchase Orders (POs) or subcontractor agreements for each vendor. Enter all POs in Excel and Blue Book. Prepare specifications; coordinate with Interior Designer on design and materials. Prepare schedules for project execution. Prepare superintendent job site folders. Order materials and coordinate material drops with superintendents. Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner. Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff. Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork. Prepare new home Closing Books. Ensure that all utilities are terminated the day of closings. Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner. Experience 2-3 years construction industry experience Familiarity with data entry processes and office management practices. Proficiency in Microsoft Office (Word, Excel) Strong attention to detail with excellent proofreading skills. Ability to work independently as well as part of a team in a fast-paced environment.

Job Type:

Full-time Pay:

$20.00 – $22.00 per hour Expected hours: 40 per week

Benefits:

Health insurance Paid time off

Schedule:

8 hour shift

Work Location:

In person