Administrative Assistant Position Available In Orange, Florida

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Orlando, Florida. In this role, you will play a crucial part in coordinating and managing installation projects, ensuring smooth scheduling and communication with customers. This position requires excellent organizational skills and the ability to handle multiple tasks in a fast-paced environment.

Responsibilities:

• Coordinate and schedule installation appointments to optimize efficiency and timeliness.
• Review pending projects, verify product availability, and update labor workbooks.
• Monitor the progress of installations, ensuring jobs are closed and updated daily.
• Manage and prepare necessary paperwork for installation teams to ensure readiness.
• Assign appropriate installation crews based on their skill sets and project requirements.
• Track inventory orders and provide accurate delivery timelines to stakeholders.
• Address customer concerns promptly to maintain satisfaction and resolve issues.
• Process payments and submit funding for completed projects in compliance with company standards.
• Prepare permits and approval packets as required for installations.
• Enter contract details and manage documentation to transition customers from sales to installation. Requirements
• High school diploma or equivalent.
• At least 1 year of experience in administrative support or scheduling installations.
• Knowledge in HVAC field is a plus.
• Familiarity with accounts receivable processes is preferred.
• Strong customer service skills and a customer-focused approach.
• Proven ability to thrive in deadline-driven, high-pressure environments.
• Experience in home improvement or home services is a plus.
• Proficiency in Microsoft Office Suite, including Outlook.
• Effective communication skills for handling inbound and outbound calls, email correspondence, and CRM management.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .