Administrative Assistant Position Available In Orange, Florida
Tallo's Job Summary: We are hiring a Hybrid Recruitment Coordinator / Executive Assistant with a competitive hourly rate + Commission + Annual Bonus. This role requires strong organizational skills, communication abilities, and experience in executive support and recruitment coordination. Key responsibilities include managing the CEO's calendar, coordinating recruitment processes, and facilitating communication between internal and external stakeholders. Qualifications include 2+ years of relevant experience, proficiency in Microsoft Office and ATS platforms, and the ability to work independently in a remote or hybrid setting.
Job Description
About the
Role:
Competitive hourly rate + Commission + Annual Bonus We are seeking a highly organized, detail-oriented, and resourceful individual to join our team as a Hybrid Recruitment Coordinator / Executive Assistant . This dual-role position requires a unique blend of administrative expertise and recruitment coordination to support the CEO and our fast-paced, growing organization. You will play a critical role in keeping our operations on track, managing schedules, and facilitating seamless communication between clients and third-party consultants.
Key Responsibilities:
Executive Assistant Responsibilities Manage the CEO’s complex calendar including meetings, appointments, travel, and events. Anticipate scheduling conflicts and proactively offer solutions. Handle confidential information with discretion and professionalism. Draft and manage executive communications, meeting notes, and follow-ups. Help the CEO stay organized with project deadlines, internal initiatives, and business priorities. Recruitment Coordinator Responsibilities Support the end-to-end recruitment process including scheduling candidate interviews and coordinating with hiring managers. Maintain and update applicant tracking systems (ATS) and recruiting dashboards. Coordinate onboarding logistics for new hires. Communicate with candidates, ensuring a professional and timely experience throughout the hiring process. Liaison and Project Coordination Serve as the main point of contact between the CEO, third-party consultants, and clients. Schedule and coordinate meetings with external stakeholders and ensure pre- and post-meeting action items are tracked. Facilitate smooth communication and project execution between clients and external recruitment or consulting partners. Ensure timely follow-up and documentation across key recruitment and consulting engagements.
Qualifications:
2+ years of experience as an Executive Assistant, Recruitment Coordinator, or similar role. Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in Microsoft Office, Google Workspace, and calendar management tools. Experience with applicant tracking systems (ATS) and CRM platforms is a plus. Ability to work independently and maintain professionalism in a remote or hybrid environment.
