Administrative Assistant Position Available In Orange, Florida

Administrative Assistant

CPH – 3.5

Orlando, FL Job Details Full-time Estimated:

$38K – $47.9K a year 17 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance Life insurance Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Mid-level Microsoft Office High school diploma or GED Organizational skills Associate’s degree 2 years Communication skills Time management Full Job Description Description CPH is seeking a highly skilled and organized Administrative Assistant to join our amazing team sitting in our Orlando-Colonial location. The Administrative Assistant supports the office staff with all administrative and clerical tasks. This role involves managing schedules, coordinating meetings, handling correspondence to support the office staff.

Primary Responsibilities:

Perform general office duties such as answering the phone, managing emails, and greeting visitors. Manage calendars and coordinate meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes. Proactively develop relationships with key internal employees, gaining recognition as a team resource. Use appropriate judgment and knowledge when sharing sensitive information. Perform clerical duties including but not limited to photocopying, faxing, mailing, scanning, and filing. Interface with all levels of the organization and with external customers in a professional and effective manner. Event planning for an office of 20+ employees (Christmas parties, lunches, etc.) Purchase supplies for the office including breakroom supplies. Light cleaning in conference rooms and breakroom. Support projects by gathering information, preparing documents, and tracking process. Pick up and deliver plans to local agencies. Perform other duties as assigned.

Required Skills/Abilities:

Proficiency in MS Office (Word, Excel, PowerPoint). Excellent professional verbal and written communication skills. Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information. Strong interpersonal, time-management, and problem-solving skills. Strong sense of urgency, with outstanding prioritization skills and professionalism. Focuses on objectives and deliverables, execution of tasks, and fast implementation. Review documents for clerical errors and modify documents.

Education & Experience Requirements:

High school diploma or equivalent. Associate degree or relevant certification. Minimum of two years of related experience

Work Environment:

The work environment features below are representative of those an employee meets while performing the essential functions of the role. This position is in a professional office environment. The person in this role will routinely use standard office equipment such as computers, phones, printers, copiers, and filing cabinets.

Physical Requirements:

The physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role. The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds. Compensation & Benefits Dependent upon experience. CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company. Company Paid Life Insurance and Short-Term Disability. 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave. CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer. About CPH CPH is a multi-disciplined design firm that’s growing quickly across the country. Our diverse team of almost 400 individuals are the heartbeat of our company and the reason for our success. The unique contributions that people bring to our firm sets us apart and allows us to bring exceptional service to the communities and clients we serve. At CPH, we offer small company culture with a big company presence. Founded by three visionaries in 1981, CPH has grown over 40 years to serve a long list of public and private clients across a spectrum of markets. Our comprehensive offering of services and broad reach has provided CPH the opportunity to team with clients in Building Stronger Communities Together across the nation and throughout the Caribbean. CPH is a part of the Trilon Group of companies. Its mission is to bring together North America’s best infrastructure consulting firms in a collaborative environment with a People-First focus to accelerate their ability to deliver smart and sustainable solutions to clients. Through the partnership with Trilon, CPH professionals have the opportunity to network and share best practices with a host of other professionals across the country. Our future is bright, and we need more talented professionals with an entrepreneurial spirit to grow with us! Could this be you? Our hiring process Stage 1: Applied Stage 2: Initial Screening Stage 3: 1st Interview Stage 4: Offer Stage 5: Hired