Bilingual Personal Assistant to Owner and Primary Attorney Position Available In Orange, Florida
Tallo's Job Summary: The Bilingual Personal Assistant to Owner and Primary Attorney position at Louis Berk Law in Orlando, FL, involves managing the owner's schedule, providing administrative support, assisting in strategic projects, coordinating meetings, running errands, attending meetings, and being available for overtime as needed. The role requires fluency in Spanish and English, previous experience in a similar role, organizational skills, communication abilities, proficiency in Microsoft Office, discretion with confidential information, a valid driver's license, and a clean driving record. The job is full-time with a salary range of $35,000.00 - $45,000.00 per year, offering benefits such as 401(k) matching, dental and health insurance, paid time off, and vision insurance. Candidates must be located in Orlando, FL.
Job Description
Bilingual Personal Assistant to Owner and Primary Attorney Louis Berk Law Orlando, FL 32801 •
PLEASE READ THE ENTIRE AD AND FOLLOW INSTRUCTIONS, FAILURE TO DO SO WILL WITHDRAW YOU FROM CONSIDERATION
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About Louis Berk Law:
Our mission is to help clients achieve justice through our aggressive, expert, and ethical approach against insurance companies. Our core values are the backbone of our business and guide our hiring process: we strive for excellence, commitment, accountability, transparency, alignment and are results oriented. This company operates primarily in central Florida and is growing by the day.
Position Summary:
The Personal Assistant will work closely with the owner and primary attorney of the firm to provide comprehensive support in various administrative and strategic capacities. This role requires a high level of organization, integrity, discretion, and flexibility to effectively manage the owner’s schedule, tasks, priorities, and family needs.
Key Responsibilities:
Calendar Management:
Maintain and organize the owner’s schedule, including appointments, meetings, and deadlines. Proactively manage conflicting priorities and schedule adjustments as needed. Coordinate travel arrangements and accommodations for business trips.
Administrative Support:
Handle correspondence, emails, and phone calls on behalf of the owner. Prepare documents, presentations, and reports as requested. Assist in the preparation and review of legal documents and briefs.
Strategic Assistance:
Conduct research and gather information for strategic projects and initiatives. Assist in analyzing data and preparing insights for decision-making. Participate in strategic planning meetings and discussions.
Scheduling and Coordination:
Arrange, confirm and coordinate all aspects of the owners meetings and follow-up from these meetings. Coordinate with internal teams and external contacts to ensure smooth communication and collaboration as well as follow up of next steps and holding parties accountable for what is promised. Anticipate scheduling conflicts and proactively find solutions/ be a key part of event planning for Louis personally and the firm.
Daily Needs and Driving:
Run errands as needed, such as banking, deliveries, personal tasks picking up items or people, ordering and coordinating catering and food/ beverage needs. Provide transportation for the owner to and from appointments, meetings, and other locations.
Meeting Attendance:
Attend meetings with the owner to provide support, take notes, and assist in follow-up actions. Act as a liaison between the owner and meeting participants, conveying messages and action items as necessary.
Overtime and Availability:
Be available to work beyond regular hours as needed to meet deadlines and accommodate the owner’s schedule. Maintain flexibility in scheduling to accommodate urgent requests and last-minute changes.
Qualifications:
Bilingual – must speak Spanish and English fluently Previous experience in a similar role, preferably within a legal or professional services environment. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office suite and other relevant software applications. Ability to handle confidential information with discretion and professionalism. Valid driver’s license and clean driving record. When you submit your resume, please share with me why YOU think you would be a good fit and what in this ad made you think, “I’d like to work here!” Thanks, and we look forwarding to reading your answers!
Job Type:
Full-time Pay:
$35,000.00 – $45,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Schedule:
8 hour shift Day shift Monday to Friday Weekends as needed Application Question(s): What makes you a stellar candidate for this role?
Experience:
Personal Assistant:
1 year (Preferred) Ability to
Commute:
Orlando, FL 32801 (Required) Ability to
Relocate:
Orlando, FL 32801: Relocate before starting work (Required)
Work Location:
In person
