Firm Administrator – Orlando Position Available In Orange, Florida

Firm Administrator – Orlando#25-00540
Orlando, FL
All On-site Job Description
Position Summary
We are currently seeking a detail-oriented Firm Administrator to oversee the day-to-day administrative operations. This role is central to the smooth functioning of the firm, supporting both the professional staff and our valued clients. Essential Duties and Responsibilities

Tax Return Processing:

Assemble, print, and e-file tax returns; ensure timely and accurate delivery to clients.

Mailing & Scanning:

Manage all incoming and outgoing mail; scan and organize client documents electronically.

Billing & Accounts Receivable:

Prepare invoices, apply payments, follow up on outstanding balances.

Accounts Payable:

Track and process firm expenses and vendor payments.

Client Support:

Greet clients, answer phones, and provide exceptional customer service.

Filing & Records Management:

Maintain organized electronic and paper files in accordance with firm policy.

Special Projects:

Assist partners with administrative tasks, marketing initiatives, or internal improvement projects.
Knowledge, Skills, and Abilities
Strong organizational skills and attention to detail
Excellent communication and problem-solving skills
Tech-savvy and comfortable with office software (Excel, Word, QuickBooks, etc.)
Ability to handle confidential information with discretion
Comfortable multitasking in a fast-paced environment, especially during tax seaso
Education & Experience
Prior experience in a CPA firm preferred
Prior tax return experience preferred