Secretary – Central Florida Early Steps Position Available In Orange, Florida

Secretary – Central Florida Early Steps Orlando Health – 3.8

Orlando, FL Job Details Full-time Estimated:

$32.3K – $40.9K a year 8 hours ago Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Access Management Word processing Microsoft Office High school diploma or GED Occupational health Computer skills Clerical experience Entry level

Full Job Description Position Summary:

Every child is different. But one thing they all have in common is the need for support as they grow. This is especially true of kids at risk for developmental delays and disabilities. That is why the Central Florida Early Steps model exists as an early intervention program that provides specialized services for children up to the age of three who have developmental delays or special needs in Orange, Osceola and Seminole counties. Services include service coordination, clinic evaluations and early intervention services provided in the “natural environment” of the family’s home, aimed to help manage physical, emotional, intellectual, social and sensory challenges. The department secretary plays a huge part in making sure this is a positive experience for our patients and ensures that documents are done correctly, scheduling is done properly and keeps the team of clinicians on task.

Responsibilities:

Proficient in accessing and utilizing computer management programs, Word, Excel, PowerPoint, Teams, and serves as a source of assistance to department team members. Prepares charts, graphs, etc. for presentations. Schedules appointments for managers and manage departments calendars. Maintains and orders both unit and office supplies and forms. Maintains control of the budget supplies and orders appropriately being mindful of the departmental budget limits. Submits work orders for necessary housekeeping, maintenance, biomedical, engineering, or other work orders needed. Monitors and assists with time and attendance through KRONOS (or timekeeping system). Consistently assists others in resolving issues presented by callers and/or visitors and effectively refers to the appropriate person for follow up. Acts as a role model by demonstrating effective communication. Problem solves and screens phone calls, requests, and concerns. Receives and distributes mail/faxes/electronic notifications. Consistently arranges for the accurate and timely payment of departmental invoices and other disbursements. Assists in making appointments for patients. Consistently maintains departmental files and adheres to file maintenance and records retention schedules. Organizes meetings including prepares any needed reports or documents, distributes materials, records, and transcribes minutes for meetings in a timely manner. May make travel arrangements and/or arrange for refreshments if necessary. Tracks progress of special projects. Performs routine problem solving. Uses discretion when working with confidential information. Transports and delivers items, equipment, and medications (excluding controlled substances and IV chemotherapy drugs) throughout the facility. May have limited access to areas storing medications. Manages time autonomously, follows through on assignments and meets deadlines. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA, and other federal, state, and local standards. Maintains compliance with all Orlando Health policies and procedures.

Qualifications:

Education/Training High School diploma or equivalent. Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification Must pass a level II background check and pass an occupational health assessment Certification in Microsoft Office-based products (Word, Excel, PowerPoint, Access) preferred. Experience Two years clerical or secretarial experience and experience in child welfare preferred. Must past a level 2 back ground check