Administrative Assistant Position Available In Palm Beach, Florida

Administrative Assistant Community ACE Boca Raton, FL Job Details Full-time $22 – $24 an hour 12 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Bilingual Mid-level Administrative experience Organizational skills Phone etiquette Communication skills Property management Full Job Description I’d be happy to rewrite this job listing to focus on an administrative assistant role at an exclusive HOA. I’ll incorporate the new responsibilities you mentioned while maintaining the professional tone of the original posting. Administrative Assistant – Exclusive Homeowners Association Job Overview We are seeking a detail-oriented and proactive Administrative Assistant to join our exclusive Homeowners Association. The ideal candidate will provide essential support to ensure the smooth operation of our HOA office and community management. This role involves managing various administrative tasks, maintaining organized homeowner files, and facilitating communication between the HOA board, management, and residents. A strong emphasis on organizational skills, discretion, and attention to detail is crucial for success in this position. Duties Manage daily HOA office operations, including scheduling appointments and coordinating board meetings Assist with calls from homeowners regarding violations, account balances, and community inquiries Maintain organized filing systems for homeowner records, both physical and electronic Coordinate room and facility rentals for community events and private functions Prepare documentation and materials for regular board meetings Manage the Architectural Review Committee (ARC) process, tracking applications and correspondence Oversee violation processes, including documentation, notifications, and follow-up Answer phone calls with professionalism, demonstrating excellent customer service to homeowners Assist in preparing HOA reports and documents, ensuring accuracy through proofreading Provide clerical support such as data entry, document preparation, and correspondence management Handle confidential homeowner information with the utmost discretion Skills Bilingual proficiency is a plus, enhancing communication with diverse homeowners and stakeholders Strong organizational skills with the ability to manage multiple community tasks effectively Proficient in administrative tasks including clerical work and homeowner file management Excellent phone etiquette for professional communication with residents and board members Attention to detail for accurate processing of ARC applications, violation notices, and community documents Previous experience in property management, HOA administration, or similar administrative role is advantageous but not required Join our team as an Administrative Assistant where your contributions will be valued in maintaining the excellence of our exclusive community!

Job Type:

Full-time Pay:

$22.00 – $24.00 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Weekends as needed

Experience:

Administrative:

3 years (Preferred) Ability to

Commute:

Boca Raton, FL 33496 (Required)

Work Location:

In person