Administrative Assistant Position Available In Palm Beach, Florida

Administrative Assistant NUCA of South Florida Lake Worth, FL 33467

Job Summary:

The Administrative Assistant will provide high-level administrative and operational support to the Executive Director of a professional trade association. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, member-focused environment. The ideal candidate is proactive, detail-oriented, and committed to maintaining a high standard of professionalism and confidentiality.

Key Responsibilities:

Provide direct administrative support to the Executive Director, including managing calendars, scheduling meetings, and handling correspondence. Coordinate travel arrangements. Prepare agendas, take minutes, and follow up on action items for board and committee meetings as needed. Assist in the planning and execution of association events. Maintain accurate records, databases, and filing systems. Draft, proofread, and edit reports, presentations, and other documents, as needed. Help manage association communications, including email updates, newsletters, and website content. Provide administrative support for membership renewals and general membership inquiries. Perform other duties as assigned to support the Executive Director and the association’s goals.

Qualifications:

3+ years of administrative experience, preferably in a nonprofit, association, or professional organization. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with online platforms i.e. Constant Contact and virtual meeting platforms (Zoom/Teams) preferred. Strong organizational and time management skills with attention to detail. Ability to handle sensitive information with discretion and maintain confidentiality. Professional demeanor with strong interpersonal skills.

Job Type:

Part-time Pay:

$18.00 – $24.00 per hour Expected hours: 15 – 25 per week

Schedule:

Monday to

Friday Experience:

Executive administrative support: 3 years (Required) Ability to

Commute:

Lake Worth, FL 33467 (Required)

Work Location:

In person