Administrative Assistant Position Available In Palm Beach, Florida

Administrative Assistant Confidential West Palm Beach, FL Job Details Full-time $42,500 – $55,000 a year 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Life insurance Qualifications Bilingual Microsoft Word Spanish Microsoft Excel Microsoft Outlook Accounts payable Yardi Accounting software English Mid-level Windows Microsoft Office Accounting Communication skills Time management Full Job Description We are seeking an experienced and highly organized Administrative Assistant specializing in property management to join our team. In this role, you will be responsible for providing essential administrative support to the property management/construction team, ensuring smooth operations for commercial properties. You will serve as the primary point of contact for tenants, vendors, and the property management team, handling a variety of tasks to support daily activities.

Key Responsibilities:

Accounts Payable:

Process and code invoices accurately, ensuring they align with the correct property accounts and obtain certificates of insurance.

Documentation & Record-Keeping:

Maintain accurate property records, tenant files, and lease documentation, ensuring all information is up-to-date and compliant with regulations.

Vendor Coordination:

Liaise with vendors and service providers to ensure services are completed efficiently, and maintain relationships with contractors, suppliers, and other external parties.

Lease Administration:

Obtain certificates of insurance from Tenants.

Qualifications:

Daily Front desk responsibilities: answering phones Must have Yardi Knowledge Strong understanding of accounting principles and accounts payable processes. Must be organized, detail-oriented, and have strong time-management skills. Strong communication skills and the ability to work effectively with vendors, property managers, and team members. Proficient in Microsoft Office in a Windows environment Must have excellent verbal and written communication skills and be able to communicate with others effectively Must have strong interpersonal skills Ability to assess a situation and come to an appropriate decision quickly Should be capable of working both independently and as part of a team. Ability to efficiently handle multiple tasks in a fast-paced environment. Bilingual abilities are a plus.

Job Type:

Full-time Schedule:

8 hour shift Monday to Friday No weekends

Work Location:

In person Join our dynamic team where your contributions will be valued, and your professional growth will be supported!

Job Type:

Full-time Pay:

$42,500.00 – $55,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

West Palm Beach, FL 33401 (Required) Ability to

Relocate:

West Palm Beach, FL 33401: Relocate before starting work (Required)

Work Location:

In person