Administrative Assistant Position Available In Palm Beach, Florida

Administrative Assistant Lesly Maxwell Interiors, Inc. 14157 Us Highway 1, Juno Beach, FL 33408

Job Description:

LMI is seeking a proactive, detail-oriented Administrative Assistant to support the daily operations of our design firm. This role is essential to keeping our office running smoothly and our team organized and efficient. You’ll manage office maintenance, assist with scheduling and coordination, maintain project management systems, and handle a variety of administrative tasks.

The ideal candidate is highly organized, reliable, and comfortable juggling multiple responsibilities in a fast-paced environment. If you enjoy keeping things running behind the scenes and thrive on supporting a creative, collaborative team—we’d love to meet you!

Overview of Roles and Responsibilities:

Office Maintenance Maintain office supply inventory, including kitchen, printer, cleaning, and bathroom essentials; reorder as needed Retrieve, sort, and distribute daily mail Perform light daily cleaning, such as tidying the front room before client meetings and restocking supplies throughout the office Maintain the office library, including filing books, samples, and keeping the office neat Weekly Statusing System Updates On a weekly basis, refresh and update the data in our statusing system to ensure accurate and current statusing for all projects Scheduling Coordination Manage Lesly and the team’s calendars Schedule and confirm client and vendor meetings (including sending Zoom links) Make adjustments to the schedule as necessary Design Manager Support Input into Design Manager receiving, inspecting, storage, delivery, and other miscellaneous charges Damage Claims Coordination Manage all product damages, including sending details and photos to the vendor Follow up promptly and consistently until the issue is fully resolved Qualifications 1-3 years of experience in an administrative, office coordination, or support role (experience in a design or creative firm is a plus) Exceptional organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment Strong attention to detail and a proactive approach to problem-solving Proficiency with scheduling tools (e.g., Google Calendar, Outlook) and virtual meeting platforms (e.g., Zoom) Comfort with technology and office software, including Google Drive, Outlook, Zoom, etc. Excellent communication skills —both written and verbal

Job Type:

Full-time Pay:

From $42,500.00 per year

Schedule:

8 hour shift Monday to

Friday Work Location:

In person